School Administrative Assistant

Position:School Administrative Assistant

Location: Wilmington, DE

Job :217

# of Openings:1

POSITION TITLE:
School Administrative Assistant

Location: Wilmington, DE
Reports To: Assistant Head of Early Childhood Education
Classification: Full-Time, Non-Exempt

Join Our Team as a School Administrative Assistant

Do you enjoy keeping records organized, managing details, and helping families? Kingswood Community Center is seeking a School Administrative Assistant to support our Early Learning Center. In this role, you’ll help families complete enrollment paperwork, maintain student records, and keep school administrative tasks running smoothly.

Why You Should Join Us

Meaningful Impact: Support the school team and families who help young children learn and grow.

Hands-On Work: Put your organizational, recordkeeping, and communication skills to work in a school setting.

Collaborative Environment: Work closely with the Head of School, education staff, and colleagues who support the Early Learning Center.

Professional Growth: Build experience in school administration, enrollment, student records, and childcare management systems.

Who We Are

Founded in 1946, Kingswood Community Center serves Northeast Wilmington with early learning, youth, senior, and community programs. Together with REACH Riverside and The Warehouse, we form the WRK Group, a collaborative committed to creating opportunities and improving quality of life. This position supports KCC’s Early Learning Center exclusively.

What You’ll Do

You’ll help keep school records accurate, enrollment follow-up timely, and administrative deadlines on track. Working under the Head of School’s direction, you’ll support the education team and families while coordinating with the receptionist and KCC operations on shared needs. The role focuses on school administration; routine front desk coverage, building operations, and non-school programs remain with their designated teams.

• Coordinate school enrollment paperwork and follow up with families on missing documents and next steps after referral from the receptionist.
• Maintain student files, enrollment and waitlist records, classroom rosters, emergency contacts, and required health and consent documentation.
• Update student, family, attendance, and approved billing information in Brightwheel and other school systems.
• Review attendance records, help resolve documentation gaps, and prepare attendance and billing summaries for authorized staff.
• Track Purchase of Care authorizations, renewals, and supporting paperwork; refer payment collection and posting to designated staff.
• Coordinate the Head of School’s administrative calendar, school appointments, enrollment meetings, and document deadlines.
• Prepare approved family notices, school forms, reports, and records for licensing reviews, audits, and school funding documentation.
• Organize school event materials and supply requests, coordinate with KCC operations, and provide school-specific administrative follow-up while protecting confidential information.

• High school diploma or GED required; associate or bachelor’s degree preferred.
• At least two years of administrative experience required; experience in a school or early childhood setting preferred.
• Experience with student records, enrollment, attendance tracking, or childcare billing preferred. Brightwheel and Purchase of Care experience is a plus.

• Satisfactory background clearances and reference checks, with completion of applicable school onboarding and training requirements.
• First Aid and CPR certification preferred; must be certified within the first 60 days of hire, consistent with KCC requirements.
• Must be eligible to work in the United States…