Executive Assistant

We’re seeking an experienced Senior Administrative Assistant to provide high-level support to the Chief Data & AI Officer as they build and scale a growing AI & Data organization.

This is an opportunity to serve as a true business partner to a senior executive. The ideal candidate has previously supported a C-suite executive or company Officer
, excels at complex calendar and travel management, and naturally stays two steps ahead in a fast-paced environment.

• Own a complex executive calendar, balancing meetings, preparation time, travel, and shifting priorities.
• Learn the executive’s working style and proactively anticipate scheduling, communication, and logistical needs.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, conferences, and detailed itineraries.
• Prepare meeting agendas, materials, logistics, and backup plans to ensure the executive is prepared for every commitment.
• Manage expense reporting and travel-related administration using Concur
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• Communicate professionally with senior internal and external stakeholders.
• Identify potential conflicts before they arise and recommend solutions rather than simply escalating issues.
• Operate independently while priorities and responsibilities evolve as the AI & Data organization grows.
• Provide limited administrative support to additional AI & Data leaders as business needs and capacity allow.

• 5–8+ years of administrative, executive support, operations, or project coordination experience in a fast-paced corporate environment.
• Demonstrated experience supporting senior executives, ideally C-suite executives or company Officers
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• Exceptional complex calendar management, organization, and attention to detail.
• Strong experience coordinating complex domestic and international travel.
• Ability to anticipate executive needs, manage competing priorities, and develop contingency plans.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and Power Point .
• Experience with Concur or comparable travel and expense systems.
• Strong written and verbal communication with executive-level professionalism.
• Ability to work independently and adapt quickly within a growing organization.

• Bachelor’s degree preferred. Significant Executive Assistant experience may be considered in lieu of a degree.
• Experience with in technology, IT, AI, data, analytics, pharmaceutical, or biotech environments is a plus, but not required.
• Experience supporting an executive while building or scaling an organization is a plus.
• Hybrid schedule with 3 days per week onsite
• Fast-paced, evolving corporate environment
• Regular coordination of domestic and international travel, conferences, and executive meetings
• Flexibility to support changing executive and business priorities