Executive Business Partner & Sales Operations Administrator

Executive Business Partner & Sales Operations Administrator

This position serves as a trusted business partner to the Vice President of Sales, North America, providing executive administrative support while driving operational discipline, business reporting, organizational accountability, and sales operations execution.

The role combines traditional executive support responsibilities with business management, project coordination, reporting, analytics, and sales operations functions. The ideal candidate is highly organized, proactive, data-driven, and exceptionally proficient within the Microsoft ecosystem, including Outlook, Teams, Excel, Power BI, PowerPoint, SharePoint, Copilot, and Cowork.

This individual will help manage executive priorities, coordinate organizational cadence, create executive-ready reporting, support forecasting and planning activities, and leverage technology and AI tools to improve productivity across the leadership team and broader sales organization.

• Provide executive-level administrative support to the Vice President of Sales for North America.
• Manage complex calendars, prioritize competing demands, coordinate meetings, and ensure effective use of executive time.
• Arrange domestic and international travel, process expense reports, and manage associated logistics.
• Coordinate leadership meetings, staff meetings, offsites, QBRs, conferences, and special events.
• Prepare agendas, presentations, briefing materials, meeting notes, and action-item follow-up plans.
• Draft, proofread, and manage executive communications with internal and external stakeholders.
• Serve as a liaison between executive leadership, employees, customers, partners, and cross-functional teams.
• Maintain confidentiality while exercising sound judgment and professionalism.

• Develop and maintain recurring sales reports, dashboards, scorecards, and executive summaries.
• Support forecasting, business planning, and operational review processes.
• Assist with Salesforce reporting, opportunity visibility, pipeline analysis, and data quality initiatives.
• Support Anaplan-driven planning and reporting activities.
• Coordinate execution of key sales operating rhythms and accountability processes.
• Track critical commitments, initiatives, business reviews, and organizational priorities.
• Consolidate information from multiple systems into concise, executive-ready insights and recommendations.

• Act as a power user of the Microsoft ecosystem, including Outlook, Teams, PowerPoint, Excel, SharePoint, One Drive, Power BI, Copilot, and Cowork.
• Proactively leverage Copilot and Cowork to streamline executive workflows, automate administrative tasks, improve reporting, summarize meetings and communications, and increase organizational productivity.
• Build and maintain dashboards, reporting packages, and business intelligence tools using Power BI and Excel.
• Identify opportunities to automate manual processes and improve operational efficiency through Microsoft's AI and productivity platforms.
• Help drive adoption and best practices for Copilot-enabled ways of working across the leadership team.

• Operate independently while managing multiple competing priorities with minimal supervision.
• Identify and resolve issues from incomplete or conflicting information.
• Establish processes and tracking mechanisms that improve accountability and execution.
• Support strategic initiatives and cross-functional projects as assigned.
• Collaborate with Sales Operations, Finance, Marketing, HR, IT, Facilities, and Security teams as needed.

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of executive assistant, business operations, sales operations, chief of staff support, or related experience.
• Advanced Microsoft 365 proficiency, including:
  Outlook, Teams, Excel, PowerPoint, SharePoint, One Drive, Power BI, Microsoft Copilot, Microsoft Cowork.
• Demonstrated ability to create executive-level reports, dashboards, presentations, and communications.
• Strong analytical, organizational, and project management skills.
• Exceptional written and verbal communication skills.
• Ability to manage confidential information and interact effectively with senior leaders.

• Experience supporting sales organizations or revenue-generating teams.
• Experience with Salesforce CRM.
• Experience with Anaplan or similar…