Hospitality Services Coordinator

Hospitality Services Coordinator (Part-Time, 30 Hours/Week) Position Summary

The Hospitality Services Coordinator oversees the firm’s hospitality operations to ensure a professional, welcoming, and client-focused environment. This role supervises the hospitality team, manages vendor relationships, and handles all billing and invoicing related to hospitality and catering services. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced law firm setting.

• Supervise and support the Hospitality Services Assistant to ensure consistent, high‑quality service delivery across multiple locations.
• Oversee daily hospitality operations, including conference room setups, catering requests and setups, special events, and service standards.
• Manage vendor relationships, including catering companies, office supply vendors, and coffee/water service providers.
• Process and track all hospitality‑related invoices, billing, and monthly reconciliations; ensure accuracy and timely submission.
• Maintain hospitality budgets and monitor expenses.
• Coordinate ordering, inventory, and restocking of hospitality supplies, food, and beverages.
• Assist with the planning and execution of firm events, meetings, training sessions, and receptions.
• Ensure conference room cleanliness, readiness, and compliance with firm presentation standards.
• Develop and maintain hospitality procedures, checklists, and best practices to streamline operations.
• Address and resolve service issues promptly and professionally.
• Collaborate with administrative staff and practice groups to support firmwide needs and special initiatives.

• 3+ years of experience in hospitality, office services, or administrative support; prior experience in a professional services or law firm environment preferred.
• Strong leadership and team‑management skills.
• Exceptional organizational abilities with strong multitasking and prioritization skills.
• Professional demeanor with excellent communication and interpersonal skills.
• Proficiency in Microsoft Outlook, Excel, Word, and general office technology.
• Experience handling budgets, billing, and invoice processing.
• Ability to work independently while collaborating effectively across departments.
• High attention to detail and a strong commitment to client service excellence.

• Part‑time, 30 hours per week, 9:00 a.m. – 3:00 p.m., Monday through Friday.
• Schedule may shift based on firm needs and may include occasional overtime.
• Travel between two Wilmington offices is required.

If you thrive in a collaborative environment and bring initiative, professionalism, responsiveness, and adaptability to your work, you may be an excellent fit for our team. Morris James offers a supportive culture, a positive work environment, and a comprehensive benefits package, including competitive compensation, medical/dental/vision coverage, 401(k) with profit sharing, life insurance, paid time off, firm‑paid holidays, a wellness program, and more.

Interested candidates should submit a cover letter, resume, and salary requirements to  Qualified applicants will be contacted to schedule an interview. Morris James LLP is an equal opportunity employer.