Administrative Assistant; Private Equity

Base pay range

$75,000.00/yr - $85,000.00/yr

A leading investment management firm is seeking a detail-oriented and proactive Administrative Assistant to provide high-level support to senior leaders and teams. The ideal candidate will be organized, professional, and comfortable working in a fast-paced, deadline-driven environment. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities with efficiency and accuracy.

• Provide comprehensive administrative support to assigned executives and investment professionals
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel
• Prepare, edit, and format correspondence, reports, and presentations
• Assist with expense reporting and invoice processing
• Maintain confidential files and ensure data accuracy within internal systems
• Liaise with internal departments and external partners to facilitate meetings and communications
• Support team projects, client events, and operational initiatives as needed
• Handle incoming calls, emails, and correspondence with professionalism and discretion
• Help onboard new employees and maintain office organization

• Bachelor’s degree preferred or equivalent professional experience
• 2–5 years of administrative or executive support experience, ideally in financial services, investment management, or a corporate setting
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or expense management systems is a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Proven ability to handle sensitive information with discretion
• Ability to work both independently and collaboratively in a team environment

• Associate

• Full-time

• Administrative

• Staffing and Recruiting

• Medical insurance
• Vision insurance
• 401(k)
• Pension plan
• Paid maternity leave
• Paid paternity leave
• Disability insurance