Wilmington Building Inspector & Board Of Appeals Senior Clerk

SENIOR CLERK

Office of the Building Inspector & Board of Appeals

Unit: AFSCME II

Reporting To:
Inspector of Buildings

Base Wage Range starting at: $960.74 – $1,215.64/weekly

Hours:

Town Hall hours, Monday, Wednesday, Thursday, 8:30AM – 4:30PM. Tuesday 8:30AM – 7:00PM. Friday 8:00AM – 12:30PM. Required to be available after-hours for meetings and other needs of the Town.

Location:

Town Hall, 121 Glen Road

Final date to receive applications:
Open Until Filled

The Senior Clerk position is responsible for providing higher‑level clerical support to the department head and staff.

Working under the supervision of the Building Inspector as Senior Clerk:

• Schedules daily appointments for the building, electrical and plumbing inspectors, tracks inspection schedules for inspectors and generates weekly inspection schedule reports.
• Upgrades and maintains permit database. Reviews applications and insurance affidavits and other related materials. Prints out inspection cards and monthly plumbing, gas, and electrical tallies.
• Receives, records, and submits fees to the Treasurer and submits weekly and monthly reports.
• Calculates and submits weekly payroll and attendance sheets. Tracks all bills and submits to Accounting Office.
• Orders office supplies.
• Upgrades and maintains annual permitting for both building and electrical inspectors. Enters data into databases, schedules inspections, prints Yearly Electrical and Assembly permits and reports. Upgrades and maintains Certificate of Occupancy database and prints permits.
• Researches, types, photocopies, and tracks all correspondence regarding violations, zoning, and other related department information.
• Answers telephones and provides customer service to the public.
• Assists Board of Health staff with general office duties.
• Performs other similar tasks or related works as assigned by the department head and/or designee.

Working as administrative support to the Zoning Board of Appeals:

• Coordinates between the Board, Town Counsel, opposing counsel and Town departments. Reviews all applications and supporting documentation to ensure they are complete. Answers telephone calls and inquiries pertaining to meetings, applications, appeal process, zoning, and legal issues.
• Provides assistance with regulations, applications, and other related information for meeting agenda items.
• Sends out notices to abutters and Town departments, surrounding Town Planning Boards and the local newspaper.
• Submits money to the Treasurer and maintains records pertaining to fees, case files, and decisions.
• Types and distributes all decisions, agendas, hearing notices, reports and correspondence and maintains files. Writes and files minutes of all Board of Appeals meetings.

• At least two years of clerical or administrative experience in a customer service or municipal setting, or an equivalent combination of experience and education.
• Ability to work independently with the citizen Zoning Board of Appeals.
• Ability to attend mandatory night meetings.
• Ability to provide excellent customer service and work effectively with the public.
• Experience with Microsoft Office products and ability to effectively utilize Word, Access, Excel, PowerPoint and other standard administrative software.
• Ability to communicate effectively with others, orally and in writing.
• Ability to exercise initiative and use good judgment, work with limited direction in the completion of tasks and assignments.
• Ability to organize and perform multiple tasks effectively.
• Experience with Enterprise ERP (Munis) is a plus.

Work is generally performed inside a building. The work environment is characteristic of an office environment with even walking surfaces and generally low noise levels. Noise levels may be elevated during certain programs or performances that may be scheduled in the building.

The work is generally of an intellectual nature. While performing the functions of this job, the employee is required to stand and sit for prolonged periods. Frequently required use of hands to finger, handle, or feel objects; reach with hands and arms, bend, stoop, kneel, and/or crouch. Specific vision abilities…