Talent Acquisition Specialist

Job Summary:

We are seeking a highly organized and detail-oriented Talent Acquisition Specialist to support our client's recruitment efforts. This role involves coordinating high-volume interview scheduling, managing hiring-related administrative tasks, and ensuring a seamless candidate experience. The ideal candidate will have experience with ATS systems, calendar management, and conducting initial screening activities.

• Interview Scheduling: Coordinate and schedule high-volume interviews across multiple time zones, aligning with candidate and hiring manager availability.

• Calendar Management: Manage complex calendars for hiring teams and recruiters to ensure optimal scheduling and meeting coordination.

• Background Checks: Initiate and track background screening processes with third-party vendors for permanent hires.

• Reference Checks: Conduct reference checks and document findings as part of the candidate vetting process.

• Phone Screens: Conduct initial phone screens to assess candidate fit and provide summaries to recruiters or hiring managers.

• ATS Management: Update and maintain applicant tracking systems (ATS), ensuring accurate and up-to-date candidate records.

• Administrative Support: Assist with various administrative tasks, including preparing offer letters, maintaining hiring metrics, and supporting onboarding coordination as needed.

• 1–2years of experience in recruiting coordination, HR, or talent acquisition support

• Familiarity with ATS platforms (e.g., Workday, Greenhouse, iCIMS, etc.)

• Strong organizational and time management skills

• Excellent written and verbal communication

• Ability to handle high-volume scheduling and shifting priorities

• Proficiency in Microsoft Office

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.