Accounting​/AP Manager

Summary (Essential Functions): Primary responsibilities include accounts payable, accounting administration, employee benefit program management, and other projects as assigned by the CFO.

• Accounting
  • Invoice Processing: Collect and post invoices and credit memos, ensuring all have been approved for payment by the CFO, interacting with department heads and staff as needed.
  • Vendor Management: Maintain accurate and thorough records for all vendors within accounts payable; reconcile statements, respond to AP inquiries, warranty agreements, equipment contracts, etc.
  • Payment Execution: Process routine invoice payment processing including execution of required steps for approval and submittal twice monthly.
  • Process approved payments through ACH, credit card, check, and/or AP platform (third‑party payment processor).
  • Credit Applications: Prepare and respond to all credit application requests.
  • Fixed Assets: Manage all aspects of fixed assets including capital expenditure tracking, documentation, adjustments, and budget reconciliation.
  • Month‑end Close: Prepare monthly logs, journal entries, balance sheet account reconciliation, and AP aging reports in accounting software.
  • Reporting & Compliance: Prepare and submit annual Unclaimed Property reports to the state; prepare annual 1099 distribution.
  • Bank Reconciliation: Provide monthly reconciliation for all cash accounts.
  • Petty Cash: Maintain petty cash account (balance, distribution, reconciliation, event cash boxes, etc.).
  • Other: Assist the CFO with budgets, reporting, and other projects as needed.
• Human Resources
  • Employee Benefits Program: Manage, administer and track employee insurance benefits, including but not limited to eligibility, enrollment, COBRA continuation and benefit terminations.
  • Reporting & Compliance: Review annual 1094/1095 preparation documents from our payroll provider.
  • Assist with annual employee census and open enrollment.
  • HR Documentation: Create and maintain repository for departmental and club‑wide policies & procedures.
  • Electronically store employee enrollment forms for insurance and 401(k), deduction authorizations, and other pertinent documents.

Qualifications:

• Attention to Detail: High accuracy in data entry and financial record‑keeping.
• Technical
  
  Skills:
  
  Proficiency in accounting software and Microsoft Excel.
• Communication & Confidentiality: Strong ability to communicate with vendors, members, guests, and internal staff while maintaining extreme confidentiality.
• Organization: Excellent time management and ability to meet deadlines
  Familiarity with Jonas Club Management/Jonas Encore software is a plus
  All candidates will work to ensure the fulfillment of the Club's mission to provide a warm and friendly environment for our members and guests, through commitment and dedication with a personal touch.

Salary & Benefits: $55,000 - $60,000 annually based on qualifications and experience, performance bonus, and competitive benefits for eligible employees including employee meals, paid time off, medical, dental, vision, and 401(k) retirement plan after term of service requirements have been fulfilled. This is a salaried full‑time position.