Accounts Payable Bookkeeper

Thermal Tran Mechanical, Inc. is a locally owned commercial HVAC and mechanical contractor. The Accounts Payable Bookkeeper manages payables from the time an invoice arrives through payment, and supports accounts receivable, job costing, and the monthly close. The position keeps vendor invoices properly coded, approved, entered, and paid on time, and keeps job-cost records accurate in Quick Books Desktop Enterprise and Service Titan.

The bookkeeper works with project managers, service managers, purchasing, warehouse personnel, field technicians, vendors, and the CFO to clear discrepancies, collect any needed documentation, and assign costs to the right jobs, departments, and expense accounts.

The right person is organized, precise, and dependable, and can move a high volume of invoices and receipts without losing accuracy or missing a deadline.
This is an on-site, in-person position local to Wilmington, North Carolina.

• Accuracy. Enters and reviews financial information carefully and catches discrepancies before they grow.
• Organization
  . Keeps records in order and stays ahead of invoice volume, documentation, and deadlines.
• Accountability and Time Management
  . Owns the work and follows it through without needing to be checked on.
• Communication and Teamwork
  . Writes and speaks clearly with vendors, project managers, service personnel, and other departments.
• Problem solving
  . Investigates discrepancies, resolves them, and knows when to bring issues to management's attention.
• Confidentiality and Integrity
  . Handles sensitive financial information discreetly, and is honest and dependable.

Perks & Benefits That Work as Hard as You Do:

• Dental & Health Insurance
  – Solid coverage to keep you and your family healthy.
• Health Savings Account (HSA)– Tax-advantaged savings for medical expenses—smart and flexible.
• Paid Time Off
  – We believe in working hard and recharging well.
• Short & Long-Term Disability Insurance
  – Life happens. We’ve got your back.
• Life Insurance
  – Peace of mind for you and your loved ones.
• Professional Development Assistance
  – Want to grow your skills? We’ll help.
• Retirement Plan
  – Invest in your future with confidence. We'll match what you put in.
• Profit Sharing
  – When the company wins, you win too! We believe in sharing success with the team that makes it happen.

Accounts payable

• Receive, review, process, and organize vendor invoices promptly and accurately.
• Scan and enter invoices and credit card receipts into Quick Books Desktop Enterprise and Service Titan, including vendor, invoice number, date, amount, terms, and account and job coding.
• Match invoices to purchase orders, receiving records, contracts, and other supporting documents before payment.
• Code each invoice to the correct general ledger account, job, cost code, and class or department.
• Catch duplicate, incorrect, or questionable invoices and resolve them before payment.
• Send sales-tax exemption certificates to vendors and keep exemption records up to date.
• Keep vendor records updated, including contacts, payment terms, W-9s, and other tax documents. Enter new vendors from completed W-9s.
• Process recurring bills and other routine expenses.
• Answer vendor questions on invoices, payment status, balances, and discrepancies.
• Maintain organized electronic and paper AP records.

Accounts Receivable and Cash

• Receive customer payments, build payment batches, and export them to Quick Books.
• Create new export batches and correct export errors before posting.
• Build deposits in Quick Books and make the related bank deposits.
• Create customer invoices and invoice reports as assigned, and process customer work orders and purchase orders.
• Audit Service Titan against Quick Books so accounts receivable and accounts…