Executive Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Wilmington, NC, US

2 days ago Requisition

Salary Range: $60,000.00 To $65,000.00 Annually

Tailwind Hospitality is a growing hospitality company specializing in food & beverage, retail, vending, and

related services in airports across the United States. We operate in a fast-paced, entrepreneurial environment

where our leadership team works closely together to support our operations, employees, airport partners, and

We are looking for an experienced, highly organized Executive Assistant to support our executive leadership

team. This is an important, highly visible role within Tailwind and an opportunity for someone who enjoys

bringing structure, organization, and follow-through to a busy executive environment.

The Executive Assistant will provide administrative, organizational, and coordination support across Tailwind's

executive leadership team. Rather than supporting a single executive, this individual will help coordinate the

broader leadership team, manage competing priorities, and ensure important meetings, travel,

communications, and follow-up items are handled effectively.

In addition to core executive support, the full-time Executive Assistant will take broader ownership of

leadership-team coordination, meeting cadence, office and event logistics, follow-up tracking, and special

projects that help the executive team operate efficiently.

The successful candidate will be proactive, resourceful, comfortable working independently, and able to

anticipate needs rather than simply react to requests. This person will regularly work with confidential and

sensitive information and must demonstrate excellent judgment and discretion.

• Manage and coordinate calendars, meetings, appointments, and scheduling for members of the executive leadership team.
• Coordinate executive travel, including flights, hotels, ground transportation, itineraries, and changes that arise during travel.
• Organize executive leadership meetings, board meetings, company meetings, and other important internal and external meetings.
• Prepare meeting agendas, materials, presentations, and other documents and help ensure appropriate follow-up on action items.
• Serve as a central point of coordination between members of the executive team and other departments across the company.
• Assist executives in prioritizing meetings, requests, deadlines, and commitments.
• Coordinate communications with employees, business partners, airport representatives, vendors, board members, and other external parties.
• Prepare and edit correspondence, presentations, reports, and other executive-level materials.
• Assist with expense reports, invoices, travel expenses, and other administrative processes.
• Maintain organized electronic files and executive-level records.
• Coordinate visitors, interviews, leadership events, team meetings, and occasional company functions.
• Track key follow-up items and help ensure commitments and deadlines do not fall through the cracks.
• Own and maintain recurring executive-team meeting schedules, action-item tracking, and follow-up processes.
• Provide broader support for company events, leadership offsites, board-related logistics, and other cross-functional initiatives.
• Support special projects and research requested by members of the executive team.
• Identify opportunities to improve administrative processes and make the executive team more organized and efficient.
• Handle confidential business and personnel matters with a high degree of professionalism and discretion.
• Perform other executive and administrative support…