Director of Facilities Administration

Director of Facilities Administration

Posting Details:
Link – Vacancy Number E1469.

Working Title:

Director of Facilities Administration

The Director of Facilities Administration serves as the department's Business Officer, overseeing all administrative functions with a focus on systems management, human resources, inventory, service contracts, training, budgeting, and finance. Leading a team of approximately 12 permanent staff, temporary employees, and student workers, this position ensures the accuracy and integrity of all financial data recorded in the University ledger from multiple facilities systems and operations.

Areas of responsibility include budgeting, purchasing, receiving, invoicing, customer billing, Facilities Store inventory management, labor cost tracking, and the allocation of fuel and utility expenses.

As a member of the Facilities leadership team, the Director collaborates with four departmental directors and the Assistant Vice Chancellor, reporting directly to the Associate Vice Chancellor for Business Affairs, Facilities. The role works closely with other Facilities units and University departments to evaluate operational challenges, engage stakeholders, and implement innovative administrative and business process improvements.

This position also provides leadership for all human resources functions within Facilities, supporting over 225 employees. Responsibilities include recruitment, performance management, position control, maintenance of electronic personnel records, and training for supervisors in time entry, leave management, and performance evaluation systems.

As with all Facilities positions, this role is designated as mandatory personnel for the University and may be required to report to work during adverse weather conditions even if the University may be operating on an alternate schedule. This position may assist in the removal of snow, ice or debris, as required.

Bachelor's degree in business administration, public administration, or related business area and three years of administrative management or business management experience or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• Masters degree in accounting, business administration, or closely related field.
• 5+ years of experience using business and public administration principles, including organizational management and operational oversight.
• Experience in a supervisory role managing a team, utilizing strong interpersonal and leadership skills, with the ability to motivate and guide staff effectively.
• Proficiency in accounting principles, financial management, and budgetary practices.
• Experience in Banner, People Admin, AIM, UShop and/or similar systems. Ability to understand and optimize interactions across multiple platforms.
• Experience with database management, data integrity, and the ability to communicate the importance of accurate data to others.
• Ability to interpret and apply federal, state, and university regulations, policies, and procedures.
• Commitment to customer service excellence, including the ability to respond to feedback and anticipate stakeholder needs, anticipate challenges and prepare proactively for future operational requirements.

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The Facilities Administration Department provides comprehensive administrative support and leadership for the Office of Facilities, serving as the central resource for all administrative employees. Responsibilities include system administration, financial management, budgeting, human resources oversight, procurement, and inventory control. The department develops, implements, and maintains policies and procedures; reviews administrative processes to identify and facilitate improvements; and manages data storage, retrieval, and reporting.

Additionally, Facilities Administration oversees utility fund management and billing to university customers, acts as a liaison with the university's Finance and…