Property Assistant

LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds.

• Assist with the management of multiple industrial properties.
• Process Accounts Payable for the office properties.
• Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PM Web program.
• Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
• Assist with maintaining audit files, maintain tenant lease files, order and receive supplies.
• Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
• Assist with accounts receivables for tenants and update delinquency notes.
• Prepare rent adjustments and tenant charge-backs, print and email rent statements.
• Manage service requests.
• Follow up on all service orders to ensure high tenant satisfaction.
• Manage new vendor set up process.
• Provide support to multiple Property Managers.
• Provide office administrative support.
• Help coordinate tenant events.

• High school diploma required.
• Four year degree is preferred.
• 1-2 years of real estate experience in Property Management and/or Real Estate required.
• Must have pleasant, clear voice and good command of the English language.
• Must have the ability to multi-task and handle interruptions calmly and politely.
• Proficient with MS Office Suite, including Word, Excel and Outlook
• Experience with MRI and/or Avid a plus.
• Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.