Part Time Secretary ( some Audio ) and Administrator

Part Time Secretary ( some Audio ) and Administrator

Location:

Wimbledon Permanent Full Time

Part Time Secretary ( some Audio) & Administrator

Job Share – working Monday, Tuesday and Wednesday 9.00am – 5.30pm

Wimbledon Based – Permanent

£15,300 per annum

Our client is looking for someone to provide full secretarial/admin support to the commercial agency and professional surveying team. Professional work is via audio. Attention to detail important in all aspects. Essential is the participation in a full handover session with their existing job-sharer to ensure effective communication.

Key responsibilities

Answering incoming telephone calls and dealing with enquiries in a professional manner.

Implementing and maintaining organisational systems in-house in accordance with company policy.

Ensuring regulated Anti-Money Laundering checks are completed/approved and recorded in respect of clients and all commercial property transactions.

In-putting of agency instructions onto commercial property portfolios and maintaining a professional relationship with each of our contacts in these areas.

Liaising with EPC providers for quotes for client approval.

Regularly monitor property sites to ensure properties are showing correctly in terms of current status (status changes throughout the term of instruction must be made immediately).

Ensuring all instructions have office folders made up, with signed copies of EPCs, T&Cs, property particulars and full client contact info.

Ordering property marketing boards, approving their monthly invoices to our Accounts Team, and maintaining a professional relationship.

Organising property mailings via Alto and Mailchimp.

Ensuring all costings are recorded on the system so that clients have a full account on expenditure (all pre-agreed).

Liaising with the Commercial Agency Team and compiling monthly listings

Stationery management/purchase orders and ordering (Accounts Department to be in receipt of all relevant PO’s and orders).

Maintaining a strict control of the department’s archiving (files retrieved frequently).