Legal Administrator

The Division

We are consistently ranked in the top tier in the Legal 500 and Chambers UK directories for Professional Discipline. Our expertise in both health and regulation sets us apart from the competition. Our purpose is to deliver results that matter. We are proud to be the firm of choice for organisations who work to make a difference. We are committed to putting people first, doing the right thing and forward thinking.

Location - Winchester

Hybrid Working

The Legal Administrator’s principal role is to provide fee‑earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee‑earning and other essential non‑fee‑earning tasks by assisting in the management and execution of their day‑to‑day workload.

• Arranging conference calls, meetings, travel and booking conference rooms.
• Coordinating photocopying, printing, scanning, organising couriers, sending out letters, faxes etc. with Floor support.
• Preparation and collation of Bundles/e‑bundles, ET3 forms, formatting/collating work to be sent to clients.
• Opening and closing files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files.
• Acting as a point of contact for internal and external clients.
• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
• Data entry and managing spreadsheets.
• Drafting general and basic correspondence as required.
• Managing archive files in/out.
• Uploading documents to VF.
• Courier booking.
• Processing outgoing post and managing special deliveries.
• E‑filing.
• Client care letters.
• Billing/managing disbursements – processing invoices and checking and liaising appropriately with Finance.
• Fee‑earner expenses.
• Fee‑earner travel and restaurant booking.
• Searching for documents on Mimecast.
• Support seminar/event organisation.
• Preparing team sheets.
• Updating Interaction/other databases.
• Fee‑earner diary management.
• Delegating to appropriate resources within the firm.

• Knowledge of Microsoft Word, Excel and PDF software.
• Strong interpersonal skills.
• Good phone manner.
• Highly organised and proactive.
• The ability to work to tight deadlines on a daily basis.
• Conscientious, approachable and enthusiastic.
• An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices.

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments, so our team will work with you individually to understand more about your requirements.