Records Clerk Job Winchester area,Virginia USA,Administrative/Clerical

Are you organized, detail-oriented, and looking for a career where your work makes a meaningful difference? The Frederick County Sheriff’s Office is seeking a dedicated Records Clerk to support essential law enforcement operations through the accurate, timely, and efficient management of records. In this position, you’ll help ensure critical information is accurate, accessible, and efficiently managed, directly contributing to the effectiveness of daily law enforcement operations.

Why

Join Us?

Purpose-Driven Work
– Play an essential role in maintaining records that support justice, safety, and community trust.
Professional Team Environment
– Collaborate with dedicated colleagues who value accuracy, integrity, and teamwork.
Career Growth
– Gain valuable experience in records and administrative management, with opportunities to expand your skills.

As a Records Clerk, you will:

Process, classify, index, organize, file, search, retrieve, archive, and dispose of hard copy and electronic records.
Handle and resolve routine records management service requests and other associated issues.
Maintain updated files and complete all forms.
Answer queries by searching and retrieving files.
Process all incoming and outgoing correspondence.
Perform data entry and add new files to archives.
Modify or purge entries and check to ensure files are complete.
Aid people in retrieving information.
Work with electronic storage media, such as hard drives and CD-ROMs.
Use scanners to convert forms, receipts, and reports into electronic format.
Fax and photocopy files, and store and extract file information from the computer.

Must possess a high school diploma or GED equivalent.
Must possess a valid driver's license.
Minimum of five (5) years of experience in an office setting.
Ability to maintain a high degree of confidentiality and make decisions where precedents may not be established.
Ability to maintain composure during stressful situations and understand department operations, policies, procedures, and organizational relationships.
Knowledge of computer equipment and software programs such as Microsoft Office applications.
Knowledge of the organization and maintenance of record-keeping systems.

Sheriff Department Automatic Disqualifiers Criminal History:

Any conviction or plea of guilty or no contest to a felony or any offense that would be a felony if committed in the Commonwealth of Virginia.

Conviction of any Class 1 or Class 2 misdemeanor, excluding traffic violations which are discussed separately, or the Virginia State Law equivalent within the last 5 years.

Any conviction of plea of guilty or no contest to any misdemeanor involving moral turpitude including but not limited to petit larceny under Section 18.2-96 of the Code of Virginia or any offense involving moral turpitude that would be a misdemeanor if committed in the Commonwealth of Virginia. Crimes of moral turpitude include but limited to: fraud, all theft offenses and perjury.

Any conviction or plea of guilty or no contest to any misdemeanor sex offense in the Commonwealth of Virginia, another state, or the United States, including but not limited to sexual battery under Section 18.2-67.4 of the Code Of Virginia or consensual sexual intercourse with a minor 15 or older under clause (ii) of Section 18.2-371 of the Code of Virginia, or domestic assault under Section 18.2-57.2 of the Code of Virginia or any offense that would be domestic assault under the laws of another state or the United States.

Any conviction that requires the registration in the Virginia Sex Offender Registry.

Adult commission of undetected crimes of a serious or repetitive nature.

Traffic Violations:

Three or more negative points on a Virginia Operator's License or the equivalent for out of state…