Construction Administrator

Come work with the best! At Maine Drilling & Blasting (MD&B) we work like owners because we are owners. As a majority employee owned ESOP Company, we work with the unity of family and the determination of business owners. Our standard is to achieve operational excellence at all levels of the organization, whether we are serving internal or external customers. We are fueled by success, because we are personally vested in the outcome.

In addition to our employer-contributed Employee Stock Ownership Plan (ESOP) retirement program, we also have a traditional Company matched 401(k), health, dental, vision, life, and disability benefits.

If advancement is what you’re looking for, we offer that also. Our learning and development opportunities are industry leading, and the formula for our success is centered on promotion from within.

Intrigued? Read on to learn more about specific opportunities to join our dedicated team.

Maine Drilling & Blasting is seeking an experienced Construction Administrator (official title is Regional Administrator) to support payroll verification, customer billing, job costing and project documentation for regional operations. This is one in-office opening that may be based in Auburn, NH;
Bethel, PA; or Winchester, VA. On-site, generally 7:00 a.m.–4:00 p.m. Monday–Friday schedule, approximate starting pay range is $26-29/hr plus benefits.

The Construction/Regional Administrator is responsible for performing administrative functions in support of an assigned region. Responsibilities include a variety of general office duties, data entry, and verification of daily and weekly project information, as well as providing administrative support to regional leadership, multiple divisions including departments, and personnel. This position reports to the Regional Office Manager.

What you will be doing:

• Utilizes various computer systems and software including Microsoft 365, Acumatica, Project Envelope, Qalibrate, Passport, UKG, Nitro and Samsara software to perform necessary tasks as required.
• Performs thorough new job setup by reviewing contracts and gathering required startup documentation, including dig safes, certificates of insurances, permits, and other required information prior to the start of work.
• Coordinates all inter-office communications, orders office supplies, coordinates office space and oversees maintenance of office and office equipment.
• Verifies deadline driven payroll data and employee expenses into the accounting system.
• Analyzes and processes field paperwork to prepare for month-end job costing reports.
• Imports and enters job costing data for accurate month-end reporting.
• Enters billings, verifies to edit reports and generates invoices in Acumatica.
• Generates customer quotes, backlogs, contracts, and change orders using our own specialized software (Nitro).
• Provides field activity support for pre-blast calls and other pre-blast required communications.
• Obtains and renews dig safe clearances required by state.
• Makes hotel reservations for personnel.
• Answers and transfers incoming phone calls.
• Sorts and delivers incoming mail.
• Assists and is resource for other departments and divisions as needed.
• Processes all UPS and Fed Ex shipments.
• Coordinates and attends monthly meetings including any catering requirements.
• Performs all other duties as assigned by the Regional Office Manager.
• Commitment to a “Safety First” mentality throughout the organization.
• No supervisory responsibilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Here’s what we’ll need from you:

• Three years of relevant administrative experience, preferably in a construction setting.
• Broad base of general clerical/accounting and…