Alumni Relations Coordinator

Alumni Relations Coordinator

Location:

Winchester, VA | Full‑time, benefited position reporting to the Assistant Vice President for Alumni Engagement.

The Coordinator supports the development and execution of alumni programs, communications, and events that foster meaningful engagement between Shenandoah and its alumni community.

• Develop and manage affinity group volunteer initiatives, serving as a primary facilitator for building and sustaining meaningful volunteer opportunities tailored to specific alumni affinity groups.
• Track and report volunteer impact, maintaining accurate records of alumni volunteer participation and program metrics.
• Manage the Alumni Awards process, serving as the main staff liaison responsible for managing the program from inception to presentation:
  • Launch the annual nomination campaign and gather names for alumni award nominees.
  • Facilitate the selection process by compiling nominee packets, coordinating committee review meetings, and communicating final decisions.
  • Ensure award recipients are properly vetted, notified, and publicly celebrated.

• Act as primary liaison to the Alumni Association Board of Directors, ensuring consistent communication and strategic alignment.
• Maintain communication with the five Committee Chairs of the Alumni Board, confirming monthly meeting logistics and follow‑up.
• Assist with the distribution of communications and materials to board members.
• Organize and manage board member volunteer tasks and assignments for university events.
• Provide comprehensive logistical and preparatory support for the annual Fall and Spring Alumni Board meetings.
• Author and distribute the Bi‑weekly Alumni Board Buzz communication for the AVP of Alumni Relations and Annual Giving.
• Develop, format, and distribute the Alumni Connectors Newsletter to key alumni networks.
• Execute the onboarding process for all new board members.

• Provide comprehensive communication support, drafting, editing, and scheduling official emails and managing engagement across social media platforms and Raiser’s Edge messaging campaigns.
• Assist with content generation and curation, including compiling and editing Class Notes submissions, drafting updates for the Dayton Alumni Scholarship, and preparing official resolutions.
• Coordinate event media coverage, submitting official OMC request forms to secure high‑quality photos and video for promotional assets.
• Accurately document all communication contacts in Blackbaud’s Raiser’s Edge.
• Support overall communications and public relations goals of the Alumni Relations office.

• Assist with alumni functions, including recognition and awards, reunions, homecoming, alumni and/or student relations, and other special events.
• Work with the Associate Director of Alumni Events to manage event budgets.
• Create events and communications in Raiser’s Edge NXT.
• Submit event information to SUN‑e and Events Calendar.
• Coordinate event coverage with photos and video.
• Create event registrations in Online Express and Net Community.
• Manage attendance throughout the registration process.
• Assist with packet creation and participant information.

• Monitor line‑item expenditure reporting for alumni budget.
• Assist the Alumni Office in planning, organizing, and managing projects, initiatives, and events.

• Bachelor’s degree required.
• Strong organizational, communication, and interpersonal skills.
• Strong writing and editing skills.
• Knowledge of applying AI‑driven insights to support decision‑making, trend analysis, and process optimization.
• Proficiency in database management (Raiser’s Edge NXT) and online platforms (Online Express, Net Community).

• Preferred experience in alumni relations, development, or a related field.
• Experience with project management principles and tools.

The complete application should include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.

• Note:
  
  A pre‑employment background check will be required, and a satisfactory driving record may be required as a condition of hire.
• Authorized to work in the United States is a pre‑condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas.

Shenandoah University values individuals and communities’ unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.