Alumni Relations Coordinator

Alumni Relations Coordinator

The Office of Alumni Relations and Annual Giving is seeking applicants for an Alumni Relations Coordinator. The Coordinator supports the development and execution of alumni programs, communications, and events that foster meaningful engagement between Shenandoah and its alumni community. This position supports the Assistant Vice President for Alumni Engagement and plays a key role in strengthening alumni relationships, supporting volunteer networks, and enhancing alumni participation in institutional initiatives such as events, volunteer efforts, and annual giving.

This is a full‑time, benefit position located in Winchester, VA.

• Develop and manage affinity group volunteer initiatives: serve as a primary facilitator for building and sustaining meaningful volunteer opportunities tailored to specific alumni affinity groups, including athletic teams, academic schools, and university departments. This involves coordinating group leadership, defining project scopes, and ensuring volunteer efforts align with University and Alumni Board objectives.
• Track and report volunteer impact: maintain accurate records of alumni volunteer participation and program metrics, providing regular reports on the success and growth of affinity‑based engagement efforts.
• Manage the alumni awards process: serve as the main staff liaison responsible for managing the Alumni Awards program from inception to presentation. This includes:
  • Working directly with the Alumni Board to launch the annual nomination campaign and gather names for alumni award nominees.
  • Fostering the entire selection process by compiling nominee packets, coordinating committee review meetings, and communicating final decisions.
  • Ensuring award recipients are properly vetted, notified, and publicly celebrated.

• This position serves as a primary liaison to the Alumni Association Board of Directors, requiring exceptional organizational skills and a proactive approach.
• Serve as a primary liaison between the Alumni Engagement Office and the Alumni Association Board of Directors, ensuring consistent communication and strategic alignment.
• Facilitates communication with the five Committee Chairs of the Alumni Board, confirming monthly meeting logistics and follow‑up.
• Assists with the distribution of communications and materials to board members.
• Organize and manage Board Member volunteer tasks and assignments for university events, ensuring maximum participation and impact.
• Provides comprehensive logistical and preparatory support for the annual Fall and Spring Alumni Board meetings.
• Author and distribute the bi‑weekly Alumni Board Buzz communication for the AVP of Alumni Relations and Annual Giving to send to the Alumni Board.
• Develop, format, and distribute the Alumni Connectors Newsletter to a key alumni network.
• Execute the onboarding process for all new board members, ensuring a smooth and engaging transition into their role.

The Alumni Engagement Coordinator provides essential operational support to the Associate Director of Alumni Communications, ensuring timely, accurate, and compelling content is delivered across all channels.

• Comprehensive communication support: provide direct, hands‑on assistance across the entire communications platform, including drafting, editing, and scheduling for official emails and managing engagement across social media platforms and Raiser's Edge messaging campaigns.
• Content generation and curation: assist with research, write, and manage key content streams, including compiling and editing class notes submissions, drafting updates for the Dayton Alumni Scholarship, and preparing official resolutions for internal and external distribution.
• Event media coordination: coordinate the comprehensive coverage of all alumni events by submitting official Office of Marketing & Communications request forms to secure high‑quality photos and video, transforming events into promotional assets that promote excitement and alumni involvement.
• Database documentation: accurately document all communication contacts in Blackbaud’s Raiser's Edge to maintain a clean, rich, and…