Compliance and Procurement Specialist

Contract Compliance and Procurement Specialist

Eastern Connecticut State University is seeking a qualified candidate to fill the Contract Compliance and Procurement Specialist position. Eastern is Connecticut’s Public Liberal Arts University located in Willimantic, 1.5 hours from Boston and 2.5 hours from New York City. The position also offers substantial health and retirement benefits.

Under the supervision of the Director of Fiscal Affairs for Purchasing, Contracting & Aux. Services this position manages contract compliance for all contracts originating from the University, including negotiation, preparation, and contract oversight to ensure proper controls over contracting procedures and contribute to sound fiscal and administrative management.

May provide guidance or supervision to professional staff, student workers, Graduate Assistants, or Graduate Interns.

• Plans, administers, monitors and audits contractual and purchasing activities for the University.
• Prepares and reviews contracts, Requests for Proposals (RFPs), Purchase Orders, Personal Service Agreements (PSAs), Student Affiliation Agreements and various license agreements.
• Assists in the development, negotiation, and finalization of vendor agreements for authorized signatures, as well as monitoring contracts for compliance with State and Federal statutes, BOR/CSCU policies, Office of the Attorney General’s guidelines, internal procedures and contract terms and conditions.
• Develops and administers internal contract compliance procedures and ensures sound fiscal management and compliance with policies and the State Ethics Code.
• Develops training programs for the University regarding personal service agreements, contracts and other types of applicable agreements and the University Contracting Software use.
• Acts as liaison between the University and the CSCU System Office and Board of Regents, the Office of the Attorney General, the Department of Administrative Services and other state agencies as required.
• Reviews, approves and processes requisition, purchase order, change order, quotation and award documents for accuracy and compliance with established procurement policies, entering them into the University’s financial, contracting and e‑procurement systems.
• Coordinates and resolves issues resulting from discrepancies between purchase order specifications and what was received and invoiced.
• Provides assistance to internal and external customers and suppliers on appropriate State, CSU and University procurement policies and procedures.
• Identifies, develops and assists in certification of qualified small, woman‑owned and minority vendors.
• Provides research related to procurement activity by vendor, requestor, commodity, etc. as required.
• Performs other duties related to the above which do not alter the basic level of responsibility of the position.

• Demonstrated ability to develop complex and involved contracts, negotiate these contracts with vendors and service providers, and manage and monitor contracts in accordance with their terms and conditions, State and Federal statutes and regulations, Attorney General guidelines, CSCU and Board of Regents policies and State Code of Ethics.
• Knowledge of basic principles of risk management and insurance programs, including safety and loss control techniques.
• Demonstrated experience in developing Requests for Proposal (RFPs) and other justification documents.
• Demonstrated knowledge of applicable State and Federal statutes, and procurement best practices.
• Ability to use personal computers and associated software.
• Knowledge of basic principles of contract law including the ability to read and understand legal documents.
• Demonstrated strong oral and written communication skills and ability to lead support staff.

Incumbents typically perform their work indoors, on campus, and in‑person; may be required to work evenings and weekends as necessary.

Bachelor’s degree from an accredited institution in a business‑related field or paralegal studies.

Applications should upload a…