Executive Finance Administrator

Support our success through financial accuracy, organization, and exceptional service.

At BELFOR, we restore more than buildings—we restore peace of mind.

Position Overview
This is an in-person, office-based role requiring attendance at the workplace during regular business hours.

The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts Payable, Collections, and accounting administration, this role manages day-to-day financial transactions, maintains accurate accounting records, supports month-end and year-end accounting activities, and ensures the timely processing of both vendor payments and customer collections. The position also provides executive support to the President through scheduling, communications, reporting, and special projects.

We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is detail-oriented, highly organized, and collaborative, with strong accounting knowledge, sound judgment, and exceptional relationship-building skills. This individual is committed to maintaining strict confidentiality while contributing to a respectful, productive, and team-oriented workplace environment.

What You’ll Do
Accounting, Accounts Payable & Collections (Primary Focus)

Process, verify, code, and enter invoices, purchase orders, and expense reports accurately and in a timely manner.

Prepare and administer weekly and monthly payment runs, including cheques, EFTs, and electronic payments.

Reconcile vendor statements, investigate discrepancies, and resolve payment issues.

Monitor accounts payable aging and ensure vendor payments are processed accurately and on time.

Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner.

Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships.

Apply customer payments and maintain accurate Accounts Receivable records.

Prepare aging reports and provide updates on outstanding receivables and collection status.

Maintain accurate financial records, supporting documentation, and accounting files.

Assist with month-end and year-end close activities, including account reconciliations and financial reporting.

Prepare reports, spreadsheets, and account analyses to support the finance function.

Ensure compliance with internal controls, company policies, and accounting procedures.

Support audits by organizing financial documentation and responding to information requests.

Identify opportunities to improve accounting processes and increase operational efficiency.

Administration

Support daily office operations and administrative processes.

Maintain organized filing systems, records, and documentation.

Coordinate departmental administrative support as required.

Assist with special projects and other duties as assigned.

Executive Support

Provide administrative support to the President.

Coordinate meetings, travel arrangements, and calendar management.

Prepare reports, presentations, correspondence, and meeting materials.

Conduct research and compile information to support business decisions.

Coordinate communication across departments.

Track action items and ensure deadlines are met.

Handle confidential and sensitive information with professionalism and discretion.

What You Bring

High School Diploma/GED

Proficient in Microsoft Office Suite and Google Suite

Experience with JD Edwards and Tungsten (preferred)

Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment

Detail-oriented, professional, and committed to confidentiality

Valid driver's license and…