Office Administrator & Bookkeeper

Job Title: Office Administrator & Bookkeeper

Location: Windsor, Ontario

Employment Type: Full-time, Permanent (Direct Placement)

Location Type: On-site

Hours: Monday to Friday, 9:00 am to 5:00 pm

Salary: $20 - $32

Elevate Recruitment & Staffing is hiring an Office Administrator & Bookkeeper on behalf of a well established professional services firm in Windsor. This is a hands-on role for someone who is equally comfortable running an office and working with the books. You will be the first point of contact for clients, keep the office organized and running day to day, and handle the routine bookkeeping and financial administration for the business.

It suits someone who likes variety, takes ownership without being managed closely, and wants room to grow with the organization.

• Run the day to day operations of the office
• Answer calls, greet clients and visitors, manage correspondence and couriers
• Maintain supplies, equipment and vendor relationships
• Coordinate calendars, meetings, appointments and meeting materials
• Support office policies, procedures and administrative processes

• Handle routine bookkeeping and record financial transactions
• Prepare and process invoices and manage accounts receivable
• Complete bank and credit card reconciliations
• Maintain accounts payable and process routine payments
• Assist with financial reports, supporting schedules and payroll
• Follow up on outstanding receivables and documentation

• Act as a professional first point of contact for clients
• Respond to routine inquiries and route matters to the right team member
• Coordinate collection and delivery of client information and documents
• Assist with client onboarding and maintaining client records
• Keep electronic and physical files organized and current
• Handle confidential client and financial information with discretion

• Minimum 3 years of experience in administration, bookkeeping, accounting or office management Practical working knowledge of bookkeeping and accounting principles
• Strong Microsoft Office skills, particularly Excel, Outlook and Word
• Excellent written and verbal communication Strong attention to detail and accuracy
• Highly organized, able to manage multiple priorities
• Comfortable picking up new technology and accounting software
• Able to work independently and take initiative
• Strong discretion and ability to maintain confidentiality

• Experience in a professional services environment
• Hands-on experience with invoicing, accounts receivable, reconciliations or payroll
• Experience with Quick Books, Sage 50 or similar accounting software
• Experience with document management systems
• Advanced Excel

*** A formal accounting designation is not required.

We are looking for a strong combination of administrative ability and practical bookkeeping experience. ***

• Competitive hourly rate based on experience
• Benefits package
• Paid vacation
  
  Full-time, permanent position from the start
• Professional and supportive work environment
• Opportunity for growth

Elevate Recruitment & Staffing is an equal opportunity employer. Accommodations are available upon request for candidates taking part in all aspects of the selection process.