Office Administrator & Bookkeeper

Job Title:

Office Administrator & Bookkeeper

Location:

Windsor, Ontario

Employment Type:

Full-time, Permanent (Direct Placement)

Location Type:  On-site

Hours:

Monday to Friday, 9:00 am to 5:00 pm

Salary:  $20 - $32

About the Opportunity
Elevate Recruitment & Staffing is hiring an Office Administrator & Bookkeeper on behalf of a well established professional services firm in Windsor. This is a hands-on role for someone who is equally comfortable running an office and working with the books. You will be the first point of contact for clients, keep the office organized and running day to day, and handle the routine bookkeeping and financial administration for the business.

It suits someone who likes variety, takes ownership without being managed closely, and wants room to grow with the organization.

What You Will Be Doing
Office Administration

Run the day to day operations of the office

Answer calls, greet clients and visitors, manage correspondence and couriers

Maintain supplies, equipment and vendor relationships

Coordinate calendars, meetings, appointments and meeting materials

Support office policies, procedures and administrative processes

Bookkeeping & Financial Administration

Handle routine bookkeeping and record financial transactions

Prepare and process invoices and manage accounts receivable

Complete bank and credit card reconciliations

Maintain accounts payable and process routine payments

Assist with financial reports, supporting schedules and payroll

Follow up on outstanding receivables and documentation

Client & File Support

Act as a professional first point of contact for clients

Respond to routine inquiries and route matters to the right team member

Coordinate collection and delivery of client information and documents

Assist with client onboarding and maintaining client records

Keep electronic and physical files organized and current

Handle confidential client and financial information with discretion

Must Haves

Minimum 3 years of experience in administration, bookkeeping, accounting or office management Practical working knowledge of bookkeeping and accounting principles

Strong Microsoft Office skills, particularly Excel, Outlook and Word

Excellent written and verbal communication Strong attention to detail and accuracy

Highly organized, able to manage multiple priorities

Comfortable picking up new technology and accounting software

Able to work independently and take initiative

Strong discretion and ability to maintain confidentiality

Nice to Haves

Experience in a professional services environment

Hands-on experience with invoicing, accounts receivable, reconciliations or payroll

Experience with Quick Books, Sage 50 or similar accounting software

Experience with document management systems

Advanced Excel

*** A formal accounting designation is not required.

We are looking for a strong combination of administrative ability and practical bookkeeping experience. **
* What Is Offered

Competitive hourly rate based on experience

Benefits package

Paid vacation

Full-time, permanent position from the start

Professional and supportive work environment

Opportunity for growth

Elevate Recruitment & Staffing is an equal opportunity employer. Accommodations are available upon request for candidates taking part in all aspects of the selection process.