Project Coordinator

job title

project coordinator

north bay (must be local or within commuting distance to north bay)

reliability

facilities maintenance manager

37.5 per week

at nasittuq, we don’t just manage operations—we protect the north.

we are the trusted team behind the operation and maintenance of the north warning system (nws), a critical joint canada-u.s. Early-warning radar network. Spanning 47 remote sites across the rugged landscapes of northern canada, supported by our strategic hubs in north bay and ottawa, our work is as vast as it is vital.

we operate in some of the most challenging environments on the planet, which means our core values aren't just words on a wall—they are our lifeline. From safety and environmental stewardship to diversity and agility, our values guide every decision we make. If you are looking for a career where your logistics, technical skills, or operational expertise directly contribute to continental security and northern community impact, you belong at nasittuq.

reporting to the operations project manager nwssc, the project coordinator is responsible for preparing comprehensive action plans, including resources, time frames and assist in budgets for project.

the junior project coordinator will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling quotes as well as interaction with project teams.

• project coordination: coordinate project management activities, including managing resources, equipment, and information to ensure project goals are achieved efficiently.
• task planning and scheduling: break down projects into actionable tasks, set achievable time frames, and assign responsibilities to internal teams.
• client liaison: collaborate with clients to identify and define project requirements, scope, and objectives.
• risk and opportunity analysis: analyze potential risks and opportunities to enhance project outcomes.
• monitoring and reporting: utilize tools to track working hours, project plans, and expenditures, and maintain comprehensive project documentation, including plans, reports, and records.
• team support: provide daily administrative assistance to the operations project manager and project delivery team members.
• filing and documentation: maintain an organized electronic filing system to ensure accessibility and accuracy of records.
• communication development: prepare and distribute internal and external communications to ensure clear and effective information flow.

• education:

  post secondary education in administration, business or a related field

  certification: pmp or related project certification required, or in progress

  experience: minimum 2 years relevant, related experience

• certificate(s) / license(s):

  pmp (project management professional) or working towards pmp.

  other relevant certifications in project management

• experience:

  minimum two (2) years related previous experience

• knowledge, skills, abilities, competencies:

  good working knowledge of ms office suite (word, excel, outlook, sharepoint and teams)

  ability to work with employees at all levels, gauging their requirements and understanding their needs.

  detail oriented and highly organized to keep all travel arrangements, project schedules, personnel tracking in order, with ability to multi-task and prioritize urgent matters.

  strong ability to set and meet deadlines.

  ability to work independently with little supervision.

  strong verbal and written communication skills.

  ability to work in a fast-paced environment and operate well under pressure and time constraints.

  ability to adapt to flexible hours (including weekends) during busy seasons of the business or…