Purchasing Coordinator

Pertinent Information: Full-time, direct hire position. Full details to be provided at time of interview.

Wage: $27-32/hr – depending on experience. Package includes comprehensive benefits, RRSP match, etc.

Location: Kingsville/Leamington area.

Job description

The Purchasing Coordinator is responsible for supporting procurement and inventory activities within a fast-paced manufacturing environment. This role ensures the timely purchasing of raw materials, production supplies, maintenance items, and services necessary to support uninterrupted manufacturing operations and deliverables.

• Issue purchase orders for raw materials, packaging, production supplies, MRO (Maintenance, Repair & Operations) items, and indirect materials.
• Monitor inventory levels and coordinate replenishment to avoid production interruptions or stock shortages.
• Source materials and obtain competitive pricing, quotes, and delivery timelines from approved suppliers.
• Maintain vendor relationships and communicate regarding order status, lead times, pricing discrepancies, and delivery concerns.
• Expedite critical orders to support production schedules and urgent operational needs.
• Ensure purchase orders are accurate and aligned with budgetary requirements and company policies
• Maintain supplier records, pricing agreements, and procurement documentation.
• Evaluate supplier performance related to quality, cost, delivery, and service levels.
• Assist with onboarding new vendors and obtaining required compliance documentation.
• Coordinate with suppliers to resolve invoice discrepancies and payment-related concerns.
• Coordination and scheduling of outside processing through delivery to the job site.
• Schedule/coordinate FTL and LTL shipments for outside processors to jobsite or plant
• Maintain accurate purchasing records within ERP/MRP systems (e.g., SAP, Oracle, Microsoft Dynamics, Epicor, Plex, or similar).
• Generate procurement reports related to spend analysis, inventory levels, supplier performance, and purchase history.
• Ensure compliance with company purchasing procedures and manufacturing quality standards.
• Support audits and maintain organized procurement documentation.
• Other duties as assigned

Qualifications

• Degree/diploma in Supply Chain Management, Purchasing, Logistics, or a related field preferred.
• Minimum two (2) years of purchasing, procurement, inventory, or supply chain experience within a manufacturing environment preferred.
• Experience with ERP/MRP systems and purchase order management.
• Strong understanding of manufacturing operations, inventory control, and supply chain processes.
• Proficiency in Microsoft Office, particularly Excel for tracking, reporting, and analysis.
• Excellent organizational, multitasking, and time management skills in a high-volume environment.
• Strong negotiation, communication, and relationship-building abilities.
• Ability to prioritize urgent production needs and work effectively under pressure.