Project Assistant

IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations.

IMD, a Legence Company, is looking for a Project Assistant who would be responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Oversee document control and ensure open communication with Project Manager on a daily basis.

• High School diploma and 3-5 years construction work experience.

• Manage multiple projects at various stages simultaneously.

• Prioritize appropriately with good time management skills.

• Process contracts and subcontracts.

• Schedule meetings and prep meeting documents.

• File electronically using alpha & numeric systems.

• Proficient with various office equipment, including; copiers, postage machines, scanners and computers.

• Advanced understanding of MS 365 to perform clerical tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Complete Contract Review Checklist with PM.

• W-9, Bonds, Insurance-Yearout (GL, WC); request Builder’s Risk from GC

• OCIP documents, as needed.

• IMD signature routing; signed contract to GC.

• Submit Job Application for job #.

• Generate and Issue Subcontract; process signature routing; issue executed:

o Consensus Docs 750 (trade) or 420 (A/E)

o Subcontract Package Letter

o Subcontract Attachments, including GC Flow-Down

• New Vendor Request Set Up Form

• Subcontracts Checklist

• Assist PM and Foreman with subcontractor work coordination.

o Submit applications for State, County, City permits.

• PM Weekly: review projects’ status and logs/checklists with PM.

• Project Life Cycle:
  Turnover, Rollout, Productivity, Kickoff, 30%, 60%, Closeout

• Schedule and print meeting documents.

• Digital Bucket links

• Drawings-enter drawings in Timberline and generate logs

• COR and RFI-review logs and notify PM with issues.

• Issues/Resolutions-review with PM weekly for updates and enter on Log.

• Manpower Job Comments-review with PM on Mondays; enter on sheet.

• Project Guidelines-update weekly, verify items with PM, if unsure.

• Large Equipment ordered by Submittal Coordinator via POs/POCOs.

o If SC unable to do (out of office and is urgent), PA to assist.

• Rough Material ordered by Foreman/PM via Material Request form.

o If Foreman unable to do (out of office and is urgent), PA to assist.

• Miscellaneous items to be ordered by PM/Foreman/PA via POs/POCOs

• Receipt/Index PO’s

• PA tracks order to delivery.

• Request from PM/Foreman, generate in Timberline; issue to GC/Owner, track for response.

• Process revisions and final; issue to Foreman, PM and Detailers.

• Take-off from Estimating, generate in Timberline, PM review, issue to GC.

• Notify subs, if cost impact; process revisions; track until CO received.

• Cross-check CO with COR values; enter in Timberline; PM sign, send to GC.

• Receive executed (track until received), save in project file, notify PM.

• Assist with document…