Human Resources Generalist

Hiring Range: $28.61 - $31.47 per hour, depending on experience/qualifications

Work Schedule: Work is generally Monday through Friday, 8 am to 5 pm, with some evenings, as needed

As a member of the Human Resources Department, the Human Resources (HR) Generalist I performs a variety of administrative and professional duties in support of Human Resources functions; assists with the coordination and administration of various functional areas such as recruitment and selection, new employee onboarding/orientation, classification and compensation, employee benefits, safety and wellness, performance management, employee training, and personnel policies.

The HR Generalist I is the entry to intermediate level of the HR Generalist professional series.

The HR Generalist I is required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.

The HR Generalist I works under the direct supervision of the Human Resources Manager to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

No supervisory responsibilities or control exercised.

The Human Resources Generalist I is assigned specific assignments, job duties, scope, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. The HR Generalist I must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

• Responds to employees' general inquiries about programs, policies, rules, regulations, procedures, and benefits. Acts as the first point of contact for human resources by answering phone calls, greeting visitors, scheduling appointments for the HR team, and addressing needs, questions, suggestions, and complaints promptly.
• Performs technical and administrative duties in support of human resources activities and operations.
• Coordinates full-cycle recruitment activities to include the posting of positions, tracking applications, preparing for interviews, preparing background & drug screenings, and onboarding activities.
• Responsible for onboarding employees, which includes creating and maintaining employee resource guides, conducting orientation to ensure new hire paperwork is complete and followed through; verifies that town policies and procedures have been reviewed, understood, and executed.
• Performs data entry functions for all newly hired employees, including E-Verify, Helpdesk tickets, HRIS data entry, spreadsheet updates, and changes as needed.
• Communicates approved promotions and transfers to employees and all relevant parties, and initiates offboarding procedures for separations by submitting required documentation, updating HRIS records, and working with Payroll and the HR Generalist II to finalize pay and benefits changes in compliance with town policies and regulations.
• Researches, gathers data, and networks with new recruitment resources, such as job fairs, websites, and professional organizations, and tracks sources for successful recruitment.
• Serves as a backup for the Time and Attendance module (NEOGOV), which may include reviewing, maintaining, and updating employee leave balances and leave approvals.
• Supports the HR Generalist II in the coordination of health benefits, open and new hire enrollments, and assisting employees with data entry for qualifying events.
• Partners with hiring managers and provides weekly follow-up to determine the status of recruitment and onboarding. Updates the HR team regarding staffing efforts.
• Coordinates the quarterly New Hire Breakfast with the Town Manager, including scheduling, mandatory attendance follow-up, and facilitating a positive and welcoming experience for all participants.
• Creates and maintains employee personnel files in compliance with state, federal, and local laws as well as best practices. Ensures files are created, complete, and in the proper filing system.
• Reviews terminated employee files annually to identify records eligible for disposal based on required retention periods and ensures proper handling and disposal in compliance with town policies and applicable laws.
• Maintains and updates the town’s organizational chart.
• Assists with the preparation and updating of Total Compensation Statements.
• Refers employee relation issues and concerns to the HR Director/Manager and provides accurate documentation.
• Performs various administrative and clerical functions as needed in support of the Human Resources Department.
• Digitizes and implements forms in NEOGOV for employees and managers, creating new workflows to ensure timely processing, proper routing through relevant parties, and accurate filing in…