Personal Assistant to Deputy Head; Curriculum

Position: Personal Assistant to Deputy Head (Curriculum)
The Deputy Head (Curriculum) Personal Assistant (PA) and Office Manager works as part of the Curriculum Office team. They will be required to provide PA and secretarial support to the Deputy Head (Curriculum) (DHC). In addition, they will manage the Curriculum Office which will involve preparation of letters, reports and data, general administration, and dealing with a wide range of people.

This is a fast-paced, demanding, role which requires you to remain ‘one step ahead’ of the DHC’s day-to-day activities, whilst juggling other priorities in the Curriculum Office.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Benefits Working at Eton College comes with a wide range of benefits that recognise and reward our staff. These include a generous pension scheme with an 11% employer contribution (4.9% employee contribution), salary exchange for pensions and private healthcare, a confidential Employee Assistance Programme, and enhanced family‑friendly pay. Colleagues also benefit from a cycle to work scheme, subsidised lunches during term time, free or significantly discounted access to the College’s excellent sport and leisure facilities, and discounts with local retailers and businesses.

Main Duties
Managing the diary of the DHC, ensuring they are aware of their commitments and are well prepared – e.g. they have all necessary documents they need for their meetings, they have attended relevant pre-meetings where necessary etc.
Preparing meeting agendas, taking accurate minutes of meetings, and supporting the DHC and their team with any action points.
Writing first drafts of letters, reports and presentations for the DHC and the wider Curriculum Office.
Providing general administrative support, such as typing reports, amending documents and policies, creating presentations, proofreading paperwork etc.
Supporting the Curriculum Office with the Curriculum Staff appraisal systems and working with the Academic Data Analyst in preparing appraisal documentation using Power BI.
Supporting the Curriculum Office with administration associated with the Graduate Teacher Development Programme.
Assisting the DHC with the production of publicity material (printed and online) about the academic life of the school. This may include drafting documents and working closely with the Communications Team where relevant.
Supporting the Curriculum Office with the analysis of data, for example, data relating to workload across the teaching population at the College and writing up recommendations that are informed by this data.
Proactive management of all incoming communications into the Curriculum Office which include, but are not limited to, email, post and telephone enquiries. You will be required to filter communications, draw attention to urgent or time-bound issues, draft responses and respond directly where appropriate.
Meeting and greeting all visitors at various levels of seniority, supporting professional hosting arrangements.
Managing expenses for the Curriculum Office.
Undertaking regular filing, ensuring there is always an effective filing system in operation.
Maintaining all relevant office systems, including data management, and ensuring the office facilities are in order to enable the efficient functioning of the Curriculum Office. This includes ordering and maintaining stationery, toner and office equipment.
Working closely with the other PAs to ensure the senior management of the school always have appropriate administrative support in place.
Undertaking any other reasonable tasks as requested to ensure the effective running of the Curriculum Office and school.
All employees of Eton College are also expected to:
Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as ‘regulated activity’.
Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training…