Office Coordinator

Is the Office Contract Coordinator position a good fit for you?!

Location: Windsor, WI

Job Type: Full-Time

Salary: $45,000–$47,000 + performance-based bonus

Hours: Monday to Friday, 8:30 AM – 4:30 PM

On-site Role | No nights or weekends required

We’re seeking an Office Contract Coordinator to support our production team by managing material orders, contract documentation, and project tracking. This role is perfect for someone who’s highly organized, detail-driven, and thrives in a fast-paced environment.

You’ll work closely with contractors, suppliers, and internal teams to ensure roofing jobs run smoothly from start to finish. If you enjoy juggling tasks, solving problems, and being at the center of operations—we’d love to meet you.

Material Procurement & Coordination

Create and manage material orders for roofing projects

Work with suppliers to confirm pricing, availability, and delivery timelines

Forecast material needs and troubleshoot delays when needed

Project & Work Order Management

Generate accurate work orders and ensure all job details are communicated clearly

Coordinate between contractors, crews, and clients for smooth project execution

Track job progress and update timelines as needed

Contract Administration & Documentation

Review contracts and insurance paperwork for accuracy

Upload required documentation into our project management system (we use Job Nimbus)

Help manage contract supplements and identify ways to improve contract value

Performance Tracking & Problem Solving

Monitor key metrics like order volume, project timelines, and workflow efficiency

Support process improvements to help the production team stay on track

Collaborate with other departments to keep everything moving forward

1–2 years of experience in project coordination, admin, or office support (construction or roofing a plus)

Strong organizational skills and attention to detail

Ability to multitask, prioritize, and keep things moving in a fast-paced environment

Comfortable communicating with vendors, contractors, and teammates

Tech-savvy and familiar with Microsoft Office, Google Suite, and project tools (Job Nimbus is a bonus)

A proactive, problem-solving mindset—you don’t wait to be told what needs fixing

Friendly, approachable, and confident communicator

Motivated and self-directed—you take initiative

Adaptable and calm under pressure

Detail-oriented and deadline-driven

Honest, dependable, and team-focused

Health, Dental, and Vision Insurance

401(k) with Employer Match

1 Floating Week Off (Company-Wide)

A fun, fast-paced, and supportive team environment

At Brookens Construction, we value people, progress, and the pursuit of excellence. If you’re looking for a company that invests in its people and empowers you to grow—we encourage you to apply.

Apply today and help us build better roofs—and a better experience—from the inside out.