Executive Assistant

Responsibilities

• Ability to prepare and coordinate meetings and activities of Vice President, Women & Children’s Services and Director of Nursing.
• Provide administrative assistance as needed for Vice President, Director of Nursing, other managers and physician section leaders.
• Ability to process payroll for Administration routinely and other departments as requested and to maintain attendance records for Administration.
• Ability to coordinate Medical Staff Meetings such as section meetings, etc.
• Ability to produce reports, records, documents, presentations and minutes as requested.
• Assists the Vice President and Director of Nursing of Women and Children’s Service during the Excel process as needed.
• Assists Vice President, Director of Nursing and other managers in the service line with budget preparation as needed to include entry into the Budget Manager system.
• Provides daily oversight to physician lounge area at Women’s Hospital to assure food services, laundry services, IT services, etc are available as needed.
• Ability to order and procure supplies from routine to capital purchases.
• Ability to submit invoices for payment with proper departmental coding.
• Ability to assist in grant submissions to the Foundation for reimbursement to NMMC.
• Maintains service line email communication list and sends communications as directed by Vice President of Director of Nursing.

Entry level

Full-time

Administrative

Hospitals and Health Care

Winfield, AL