Part Time Marketing Coordinator

Office Coordinator – Design & Marketing (Part-Time)

Location :
Winfield, IL (Onsite)

Schedule:

Part-time | Approximately 24 hours / week | Tuesday–Thursday, 9 : 00 a.m.–3 : 00 p.m. (some flexibility within this range)

Lakeshore Talent is seeking a part‑time Office Coordinator – Design & Marketing to support a busy marketing department within a healthcare environment. This position is 100% onsite in Winfield, IL and plays a key role in supporting design production, marketing initiatives, and general office coordination for the West Region.

This role is ideal for someone who is highly organized, people‑oriented, and enjoys supporting creative teams in a fast‑paced environment.

• Intake and distribute weekly design sample deliveries from vendors
• File and organize design samples on a weekly basis
• Receive and archive digital files from the advertising agency
• Manage Workfront delivery confirmations for the design team
• Assist with computer, onboarding material, and desk setup for freelancers
• Coordinate with vendor to maintain the checkout system for pull‑up banners, including communication, pickups, and deliveries
• Partner with office managers in other regions to uphold banner checkout processes
• Assist with print coordination and data entry for print orders (delivery locations, etc.)
• Provide general support to the Director of Design and Marketing Services

• Distribute mail, boxes, and deliveries
• Coordinate computer and printer maintenance and supplies
• Arrange deliveries to multiple locations (courier, inter‑office, cross‑campus, offsite, Fed Ex)
• Communicate with building maintenance as needed
• Maintain organization of design areas, supply closets, and prop closets, including occasional uniform / apparel dry‑cleaning drop‑offs
• Act as photography production coordinator including scheduling rooms, coordinating with hospital staff, assisting with releases, escorting crews on site, assisting with props and occasional travel between locations
• Maintain marketing services staff vacation calendar
• Answer phones and greet visitors as needed
• Schedule meeting rooms and assist with projection / AV setup
• Send maps and directions to visiting vendors and agencies
• Manage checkout of branded tablecloths and A‑frame signs for events
• Support marketing staff celebrations, trainings, and initiatives

• Minimum 3 years' experience in a professional office environment
• Associate degree or higher in relevant coursework preferred
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Experience using standard office equipment (computers, phone systems, copiers, printers)
• Familiarity with both Mac and PC platforms preferred
• Strong organization, attention to detail, and follow‑through
• Positive, people‑oriented attitude
• Flexibility and willingness to learn and support a variety of functions

• COVID-19 vaccine required – medical exemptions only
• Flu vaccine required – no exemptions