Invoicing & Fuel Management Clerk

Our client is seeking a detail-oriented and analytical Invoicing & Fuel Management Clerk to join their team. This role is ideal for someone who enjoys working through large volumes of transactional data and performing detailed reconciliations. With a strong focus on invoicing, inventory, and fuel-related reconciliations, and fuel tax reporting, this position plays a critical role in ensuring operational and financial accuracy across the organization.

This opportunity also offers long‑term career growth for individuals looking to build their expertise within accounting and operations.

Responsibilities

Prepare and issue accurate customer invoices in a timely manner

Reconcile invoicing to fuel deliveries and cardlock transactions

Investigate and resolve billing discrepancies and customer inquiries

Process and validate high-volume fuel card and cardlock transactions

Manage monthly fuel card balancing and account reconciliations

Track and reconcile fuel inventory across multiple locations

Support inventory adjustments and month‑end reconciliations

Record and reconcile product purchases, ensuring pricing and quantities are accurate

Follow up with vendors and internal teams to resolve discrepancies

Assist with fuel tax reporting and maintain accurate records for compliance

Support audit requests and maintain organized documentation

Collaborate with Operations and Accounting teams to ensure alignment across all records

Qualifications

Strong attention to detail and a proven ability to reconcile high‑volume transactional data

3+ years of experience in invoicing, accounting support, or a similar role

Experience in fuel distribution or familiarity with systems such as Petro Plus is an asset

Strong proficiency in Microsoft Excel, including functions such as VLOOKUP and Pivot Tables to efficiently analyze, organize, and interpret large data sets

Excellent organizational and communication skills

A self‑starter mindset with the ability to work both independently and collaboratively

Adaptability and the ability to thrive in a fast‑paced, dynamic environment

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