Accounts Payable Coordinator

About Frontiers North

Frontiers North Adventures is a leader in transformative travel experiences, sharing the natural wonders and cultural richness of Canada's North. From our headquarters in Winnipeg and operations in Churchill, Manitoba, we are committed to authenticity, sustainability, and responsible stewardship of the communities where we work.

Frontiers North Adventures is a leader in transformative travel experiences, sharing the natural wonders and cultural richness of Canada's North. From our headquarters in Winnipeg and operations in Churchill, Manitoba, we are committed to authenticity, sustainability, and responsible stewardship of the communities where we work.

We are seeking a full-time ACCOUNTS PAYABLE COORDINATOR to join our Accounting and Finance team in Winnipeg, MB.

The Accounts Payable Coordinator supports the financial operations of Frontiers North Inc. by managing accounts payable processes, ensuring accurate and timely processing of vendor invoices, payments, and financial records. Reporting to the Controller, this role verifies invoice documentation, maintains vendor accounts, supports payment processing, and collaborates with internal departments to ensure compliance with financial procedures and internal controls. The Accounts Payable Coordinator contributes to the accuracy, efficiency, and integrity of day-to-day accounting operations by maintaining organized records, supporting financial reviews, and providing guidance to employees on accounts payable and reimbursement processes.

• Collect, review, and process vendor invoices to ensure accuracy, completeness, proper documentation, and compliance with Frontiers North's accounting policies and procedures.
• Verify invoices against purchase documentation and confirmation of goods or services received prior to issuing payments, maintaining appropriate internal controls.
• Enter vendor invoices and payment transactions into accounting software to maintain accurate and up-to-date accounts payable records.
• Prepare weekly payment batches, cheque runs, and supporting documentation for review and approval.
• Coordinate with department managers to obtain required invoice approvals and supporting documentation.
• Reconcile accounts payable records, including vendor accounts and statements, to ensure accurate balances and timely resolution of discrepancies.
• Investigate and resolve invoice and payment discrepancies by communicating with vendors, employees, and internal departments.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoice status, payment timelines, and account information.
• Maintain organized digital records of invoices, approvals, payment documentation, and supporting records to support financial reviews and audit requirements.

• Respond to employee inquiries related to accounts payable processes and provide guidance on submitting expense reimbursement requests, kilometre claims, and credit card statements and receipts.
• Provide training and assistance to employees to support accurate submissions and compliance with Frontiers North's financial procedures.
• Collaborate with department managers and employees to resolve accounts payable-related questions and obtain required documentation.
• Collaborate with the Accounting and Finance team to support accurate financial records, efficient processes, and timely completion of accounting activities.

• Stay current on company policies and applicable provincial and federal financial regulations relevant to accounts payable processes.
• Follow established accounting procedures and internal controls to support accurate and compliant financial operations.
• Support the annual financial review process by compiling and maintaining required accounts payable documentation.

• Contribute to the development and maintenance of departmental standard operating procedures (SOPs) to ensure role continuity and consistency.
• Engage in cross-training to enhance team collaboration, support professional growth and internal advancement, and ensure business continuity during employee absences or transitions.
• Maintain open communication and cooperation with coworkers across all departments to ensure a collaborative and efficient working environment.
• Actively participate in departmental and company-wide meetings to stay connected and informed.
• Uphold the behaviours of a safe, respectful, and inclusive workplace that recognizes and respects diversity and individual differences.
• Understand Frontiers North's values, mission, and strategic plans to support the organization.
• Understand, respect, and support Frontiers North's commitment to corporate social responsibility and operating sustainably.

• Follow the Workplace Safety and Health Act and Regulation standards and protocols and all Frontiers North health and…