Senior Office Administrator - Toyota on Regent

Senior Office Administrator - Toyota on Regent Job Description

Jim Pattison Toyota on Regent is looking for an experienced Senior Office Administrator to join our team. This role will provide administrative and financial support across the dealership, including our Collision and Glass Department, helping ensure accurate reporting, reconciliations, and day-to-day office operations.

The successful candidate will be responsible for maintaining accurate financial records, supporting departmental administration, and helping keep our office processes running smoothly. This position will also provide backup support for vehicle deal processing within the dealership when required.

Schedule: This is a full-time, permanent role of 40 hours per week. The regular scheduled hours will be Monday to Friday

• Reconcile departmental accounts and investigate discrepancies.
• Ensure financial transactions are accurately recorded and processed in a timely manner.
• Prepare and maintain monthly account reconciliations.
• Process accounts payable and accounts receivable transactions.
• Monitor outstanding receivables and assist with collections as required.
• Review repair orders, insurance payments, and related documentation for accuracy.
• Assist with month-end and year-end accounting procedures.
• Generate and distribute financial reports for management review.
• Maintain accurate records and support audit requirements.
• Provide general office and administrative support to the Collision and Glass departments.
• Assist with document management, filing, and record retention.
• Coordinate with internal departments to ensure efficient workflow and accurate reporting.
• Respond to inquiries from customers, vendors, insurance partners, and staff as needed.
• Serve as a backup for vehicle deal processing and funding activities.
• Assist with vehicle inventory accounting and related dealership transactions when required.
• Support the accounting team with additional duties and special projects as assigned.

• Minimum 3 years of accounting or bookkeeping experience, preferably within an automotive dealership or collision centre environment.
• Strong understanding of accounts payable, accounts receivable, reconciliations, and financial reporting.
• Experience with dealership management systems is considered an asset.
• Advanced proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and high degree of accuracy.
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently while contributing effectively to a team environment.
• Excellent verbal and written communication skills.
• Knowledge of dealership accounting processes and deal posting is considered a strong asset.

• Competitive wages
• Comprehensive benefits package, including health, dental, and insurance
• Unlimited opportunities for advancement, growth, and development
• Manufacturer led training opportunities
• Access to exclusive corporate discount programs
• Recognition and rewards programs
• A great team atmosphere and a positive, supportive working environment

This role requires successful candidates to complete a satisfactory Criminal Record Check and submit a satisfactory Driver’s Abstract.

We are an equal opportunity employer and are committed to creating an inclusive and accessible workplace. We welcome applicants from all backgrounds and experiences. If you require any accommodations during the recruitment process, please contact us at