Assistant Business Services Administrator

Assistant Business Services Administrator

Join to apply for the Assistant Business Services Administrator role at Colliers Project Leaders | Canada

Winnipeg, Manitoba, Canada CA $19.00 - CA $21.00 2 months ago

At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together.

We are 17,000 projects and counting—improving lives and helping shape the growth of sustainable, progressive and inclusive communities.

Join our dynamic team as an Assistant Business Services Administrator and be part of a company that values innovation, collaboration and growth. The Assistant Business Services Administrator is responsible for excellence in business services delivery and ensuring a productive, efficient work environment to our internal and external clients' satisfaction. You implement tasks assigned by the Team Lead or Senior Business Services Administrator and are responsible for day-to-day business services including organizational, logistical, and administrative support in office management, human resources and health and safety.

You’re empowered to take ownership of assigned areas and inform, direct, and assist staff members and clients on office operations.

• Onboarding and offboarding employees and consultants, including notifications, orientation and training and IT equipment coordination.
• Reconcile travel charges booked through the travel booking application.
• Reconcile corporate credit cards.
• Provide support for Word documents and PowerPoint presentations.
• Apply document retention policies for file management, including archiving and arranging for shredding.
• Organize meetings and events (internal and external, on-site and off‑site), including scheduling, negotiating contracts, acting as primary point of contact with vendors & suppliers, presentations, technology, set‑up/take‑down of meeting rooms, etc.
• Sponsorship and event registrations.
• Managing trade show inventory and deployment.
• Participate in social committees.
• Plan staff events, managing within the budget set (e.g. year‑end parties).
• Organize team‑building events on/off‑site.
• Provide in‑person and virtual support to Canadian offices.
• Ensure appropriate upkeep of common areas, office equipment and office furniture (if in office).
• Proactively monitor all property and facility related items.
• Act as the first point of escalation for all emergencies, facility maintenance issues, security etc.
• Act as a liaison with Landlord when necessary.
• Participate in National Steering and local Joint Health and Safety Committee meetings.
• Action Health and Safety tasks as appropriate (minutes, office inspections and other tasks).
• Act as the Health and Safety Asset Manager and Emergency Response (ERP), if applicable.
• Coordinate employee training for Health and Safety as required (Fall Protection/Working at Heights).

• A minimum of 1‑3 years’ experience in an administrative capacity or as an Administrative Assistant.
• A post‑secondary diploma or degree in business administration or commerce is an asset.
• Excellent communication and organizational skills.
• Superior interpersonal skills and a willingness to take initiative.
• Exceptional computer skills in Microsoft Office (Outlook, Word, Excel, Power Point).
• An aptitude for managing competing priorities in a busy office environment.
• A willingness to be cooperative, assist others and take on new responsibilities.
• The ability to build and maintain effective working relationships with team members.
• A high degree of personal responsibility, attention to detail and accountability.
• Self‑motivation with a proactive approach to completing tasks.
• A sense of urgency and ability to meet deadlines.

Ability to exercise good judgment, tact and diplomacy. Hours of work are 8:00 a.m. to 5:00 p.m. Monday to Friday. This role may be subject to additional hours based on office demands.