Records and Information Management Coordinator

Recruitment Details

Records and Information Management Coordinator

Winnipeg Fire Paramedic Service

Posting No.: 126617

Department:
Winnipeg Fire Paramedic Service

Designated

Work Location:

On site; 185 King Street

Position Type:
Permanent, Full-time position

Salary: $78,340.67 - $ Annually (WAPSO Grade
4)

Employee group: WAPSO

Closing Date:
January 23, 2026

The City of Winnipeg is a vibrant and dynamic organization with many opportunities! We offer a diverse and welcoming work environment that delivers quality services to our citizens. Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees, including competitive salaries, employer‑paid benefits, dental and vision care, pension plans, and maternity/parental leave programs.

We also offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers. Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information. We take pride in fostering a respectful, diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.

We are committed to attracting and retaining a diverse, skilled workforce that is representative of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City;
Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2

SLGBTQQIA+ Peoples and Newcomers are encouraged to self‑declare.

For this recruitment, equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2

SLGBTQQIA+ Peoples and Newcomers. In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self‑identify as members of the equity group(s) listed above. Requests for reasonable accommodation will be accepted during the hiring process. Preference to internal applicants may be applied.

The Records and Information Management (RIM) Coordinator is responsible for the overall life cycle management of all records created and maintained in the Department and for the coordination of access to information and protection of privacy matters within the Department under The Freedom of Information and Protection of Privacy Act (FIPPA) and the Personal Health Information Act (PHIA). This includes planning, implementing and administering the Department’s records policies, procedures and standards, managing records related to records management software (including implementations and upgrades), coordinating the training of end‑users and managing related vendor relationships.

The RIM Coordinator is responsible for overseeing responses to all Departmental FIPPA and PHIA requests, privacy audits, and supporting Privacy Impact Assessments. This also includes adherence to the City’s overall archives control system (both hard copy and electronic).

• Develop, manage, and maintain the records and information management program for the Department.
• Coordinate access to information and protection of privacy matters within the department and ensure compliance as per legislation (FIPPA and PHIA).
• Be responsible for overseeing and evaluating projects as they pertain to records and information management.

• Post‑secondary education in a related field or an equivalent combination of related education, training and experience.
• Certified Records Manager designation and/or Information Governance Professional is preferred. Must obtain the designation of Information Governance Professional or Certified Records Manager within 24 months of appointment to the position.
• A minimum of four (4) years’ full‑time experience in the…