Office & HR Administrator; Term

The Office & Human Resources Administrator (18‑Month Term) plays a key role in ensuring the smooth and efficient operation of RTDS Technologies’ office environment while providing essential administrative support to the Human Resources function. This role is responsible for front desk operations, general office administration, coordination of building and vendor services, and a wide range of HR administrative activities that support employee lifecycle processes and HR compliance.

• Front desk activities including receiving visitors, answering main phone line, monitoring general admin email and faxes, sorting and distributing mail and arranging local couriers as needed and sending internal communications on general admin matters as needed.
• Responsible for purchasing/ordering all office and production supplies, stationery, kitchen/bathroom supplies, coffee restock, weekly milk orders, office equipment and furniture, etc.
• Housekeeping duties, including kitchen clean‑up maintenance.
• Issue PO numbers/Create PO’s and E‑File invoices/packing lists/POs.
• Internal and External Training Course support.
• Maintain internal administrative records.
• Coordinate special occasion flowers, cards, gifts and monthly office snack for employee birthdays.
• Ensure photocopiers/printers are in working order and fully stocked; empty main paper shredder regularly.
• Act as a Liason between the company and the building landloard and other third‑party vendors for all maintenance needs.
• Coordinate with all third‑party office admin vendors.
• Handle filing, copying, and printing for administrative functions.
• Assist the Events Coordinator with RTDS special events.

• Provide administrative support across key HR processes, including onboarding, offboarding, and employee record maintenance.
• Coordinate onboarding logistics for new hires, including workspace setup, system access requests, and orientation scheduling in collaboration with HR.
• Maintain accurate and confidential employee files in HR systems and physical records, ensuring compliance with privacy and record‑keeping standards.
• Assist HR with preparation, distribution, and tracking of employment‑related documentation (forms, policies, acknowledgements).
• Support HR reporting and data accuracy by maintaining employee lists and basic workforce data.
• Assist with benefits administration tasks such as enrollment coordination, document distribution, and responding to routine employee inquiries.
• Provide administrative support for training, performance review cycles, and employee engagement initiatives as required.
• Act as a first point of contact for routine HR administrative questions, escalating more complex matters to HR leadership.
• Other duties as determined by organizational need.

• Post‑secondary education in Office Administration, Business Administration, or Human Resources.
• Minimum 2‑5 years of administrative experience; HR administrative experience is considered an asset.
• Proficient in Microsoft Word and Excel.
• Strong organizational, time management, and prioritization skills.
• Well‑developed verbal and written communication skills.
• Highly detail‑oriented, professional, and discreet, with the ability to handle confidential information.

Currency: CAD

Salary Minimum: 50,000

Salary Maximum: 75,000

Incentive:
No

Disclaimer:
Where a specific pay range is noted, it is a good faith estimate at the time of this posting. The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.

Final date to receive applications:
July 3, 2026

Disability accommodations available upon request.