Program Administrator Operational - OA; AESES

Program Administrator Operational - OA5 (AESES)

Department of Family Medicine

Rady Faculty of Health Sciences

Position number: 34139

Date posted:
July 2, 2026

Program Administrator Operational - OA5 (AESES)

New Regular Continuing Full-Time (Budget Funded)

Full-time:
Yes

Permanent:
Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date August 3, 2026

840 hours worked

For more information please contact: Heather Nicolson - h )

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED :

• Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience is required.
• Undergraduate degree in a related discipline is preferred.

EXPERIENCE :

• Knowledge of university regulations, programs, and procedures as they relate to the function/program.
• One year of directly related administrative experience.
• Experience working with students in a post-secondary environment required.
• Understanding of Graduate Studies policies and procedures preferred.
• Experience managing projects with tight deadlines preferred.
• An equivalent combination of education and experience as recognized by the University of Manitoba may be considered.

SKILLS AND ABILITIES:

• Demonstrated ability to plan, organize, coordinate and establish work priorities and deadlines is required.
• Effective oral and written communication skills, with the ability to provide advice and develop and present informational materials is required.
• Ability to make sound independent judgments and utilize problem-solving abilities is required.
• Ability to establish and maintain effective working relationships with various levels of internal and external contacts is required.
• Ability to communicate effectively with all levels of staff and the public in a diplomatic, firm but tactful manner is required.
• Ability to process large numbers of documents with speed, accuracy and attention to detail in order to meet strict deadlines is required.
• Demonstrated competence in advanced features of a spreadsheet application including creating and editing charts and graphs, sharing data between applications, creating, and editing templates, statistical/financial analyses, and the generation of reports is required.
• Ability to participate in the development and interpretation of department policies, procedures, and regulations is required.
• Demonstrated proficiency in Human Resource/Financial Management systems such as Aurora Finance, VIP, EPIC, CONCUR, Aurora student, External Invoicing is required.
• Demonstrated ability to plan, organize, coordinate, and establish work priorities and deadlines is required.
• Effective oral and written communicate skills, with the ability to provide advice and develop and present information materials is required.
• Ability to make sound independent judgements and utilize problem solving abilities is required.
• Ability to establish and maintain effective working relationships with various levels of internal and external contacts is required.
• Ability to communicate effectively with all levels of staff, students, and the public in a diplomatic, firm but tactful manner is required.
• Demonstrated supervisory skills including the allocation of work assignment, training, performance management and recommending hiring, disciplining and promotion is required.
• Ability to understand and deal effectively with student problems is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

Faculty Admin support

• Manages the email and calendar of the Program Director
• Assisting the Program Director with scheduling and preparing for meetings as needed
• Creating, formatting and editing presentations, meetings, agendas and minutes
• Maintaining schedules and keeping faculty advised of upcoming event and deadline dates
• Assisting faculty with technology support as needed
• Printing, scanning, and faxing as required
• Maintains MPAS confidential filing systems, distributes and communicates admission information and problem solves independently
• Arranges appointments, meetings, training sessions and events, books space and associated services and secures the required equipment
• Participates daily, in a variety of duties associated with the accreditation process and reports to the accreditation leads, as required; stays informed of accreditation standards as it relates to the area
• Assisting Program Director with formatting and preparation of documents for accreditation

Communication and Events

• Responsible for the preparation and dissemination of communications material for the program, in collaboration with the DFM Communications Coordinator
• Assists with events such as inaugural, interview day, and retreats
• Responsible for posting social media content on accounts including Linked In, Twitter, Facebook and Instagram in collaboration with DFM Communications Coordinator
• Liaises with DFM Communications Coordinator…