Administrative Assistant, Finance and Asset Management

Title: Administrative Assistant, Finance & Asset Management

Location: One Dr. David Friesen Drive, Winnipeg

Term: 14 months

• Preparing and submitting Letter of Credit Requests to lenders, following up to ensure timely receipt, and maintaining monthly reporting.
• Preparing wire requests.
• Distributing Quarterly Financial Statements, along with the Annual Financial Report (May).
• Preparing, submitting, and monitoring regular loan draw requests.
• Preparing and distributing correspondence, reports, spreadsheets, and other documents.
• Distributing financial statements, tax slips, and reporting to investor owners.
• Communicating with and responding to investor owners.
• Responding to internal and external inquiries in a timely manner.
• Organizing and maintaining accurate records and filing systems.
• Providing administrative support to other departments if required.

• Organized; effectively manage time while balancing multiple priorities.
• Strong communicator; clearly express thoughts in conversation and written communication.
• Active listener; seeks to understand and listen to others in a non‑judgmental way.
• Detail oriented; focuses on detailed accuracy when dealing with a high volume of work.
• Team player; contributes as a team member and shares equally in the exchange of ideas, concepts and process outcomes.

• Minimum 2 years of experience in an administrative role preferably in a financial institution, law firm or accounting firm environment.
• Finance, Accounting and/or Banking knowledge and experience.
• Satisfactory verification of criminal record check.
• Diploma or certificate in Office Administration, Legal Assistant, or equivalent (considered an asset).
• Proficient in using office equipment and Microsoft Office programs including Excel, Outlook, Word, and some familiarity with PowerPoint.
• Familiarity with real estate and legal terminology.

• Diploma or certificate in Office Administration, Legal Assistant, or equivalent (considered an asset).

• Act professionally in communicating with internal and external contacts.
• Communicate clearly and concisely to explain information in a well‑thought‑out, logical and effective manner.
• Demonstrate flexibility in communication style, format and content when required.
• Ability to work with a diversity of people (wide range of ages, ethnic backgrounds/cultural sensitivities, etc.).
• Effective team player, able to work together to solve problems and share equally in the exchange of ideas, concepts and process outcomes.
• Demonstrate initiative in contributing to process and procedural improvements.
• Demonstrate orientation and insight to focus on key operational concerns.
• Understand and interpret policy and procedures in situations where immediate response is expected, often without reference to documented material.

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.

Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Closing Date: July 7, 2026