Clerk - Records Management

Position Overview

Working as a member of the Health Records Team, the incumbent is responsible for processing tasks that include sorting and distributing mail and reports, placing reports in Terminal Digit (TD) order, date stamping, and filing reports and health records. The role also involves retrieving and filing health records, utilizing computer systems to obtain necessary information, and updating health record locations.

• Six (6) months experience in a hospital Health Records Department within the last two years OR one (1) year medical office experience within the last two years.
• Terminal Digital Filing experience required.
• Experience working with both electronic and paper health records preferred.

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
• A combination of education and experience may be considered.

• Terminal Digit (TD) filing required.
• Typing/keyboarding skills (minimum 30 wpm).
• Medical terminology required (pass mark 75%).
• Operational knowledge of computer terminals required.

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Meets deadlines.
• Problem‑solves and exercises judgement for decision‑making within the scope of the job description.

• Prolonged physical activities including walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
• Rolling/sliding heavy lateral mobile shelving units.
• Work environment consists of high noise level and frequent interruptions.
• No natural light.
• May entail working alone.

This term position may end earlier as outlined in your collective agreement.

Shared Health requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self‑identify as being of Indigenous descent in their cover letter/application.