Graduate Program Assistant - OA5 (AESES

College of Community & Global Health

Rady Faculty of Health Sciences

Position number: 30343

Date posted:
July 30, 2026

Revised Regular Continuing Full-Time (Budget Funded)

Full-time:
Yes

Permanent:
Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date August 17, 2026

840 hours worked

For more information please contact:
Erin Langford -

• Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience.

• An acceptable equivalent combination of education and experience may be considered.

• Excellent written and verbal communication skills with the ability to communicate effectively with students, faculty, staff and the public are required.
• Excellent organizational skills with demonstrated ability to manage multiple priorities, competing deadlines and cyclical workloads are required.
• Proficiency in Microsoft 365 applications and the ability to effectively use and learn University administrative systems, databases and technology tools is required.
• Demonstrated proficiency in spreadsheet and database applications, including the ability to maintain records, prepare reports and manage administrative tracking systems is required.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive student, faculty and administrative information is required.
• Demonstrated ability to organize, coordinate and complete complex administrative processes accurately and within established timelines is required.
• Demonstrated ability to work independently within established procedures and exercise sound judgment when determining priorities and managing workload.
• Assign and execute tasks in a timely fashion is required.
• Work well with academic staff on the Graduate Studies Committee and with HR forms is required.
• Work well with graduate students, staff and the public, employing tact and patience
• Demonstrated attention to detail and commitment to accuracy in handling records, reports and administrative documentation.
• Ability to work both independently and collaboratively as part of an administrative team .
• Multi-task efficiently and manage changing priorities is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

• Commitment to ongoing professional development and continuous learning related to graduate education administration and administrative best practices is an asset.
• Experience working in a culturally diverse environment and demonstrated commitment to equity, diversity, inclusion and accessibility is an asset.

• Provide information regarding routine graduate program policies, procedures, deadlines and requirements and refer complex or interpretive inquiries to the Graduate Program Administrator.
• Maintain student records, files, databases and graduate program tracking systems, ensuring information is accurate and up-to-date.
• Maintain records and files, and provide administrative support for graduate program activities, including assisting with Master of Public Health (MPH) student placements as required.
• Coordinate the distribution, collection and tracking of annual student activity reports and supporting documentation.
• Coordinate the distribution, collection, review, tracking and processing of annual student progress reports in accordance with College and Faculty requirements.
• Coordinate administrative aspects of graduate course evaluation processes and maintain evaluation records.
• Assist with updating graduate student handbooks, forms and administrative resources.
• Maintain graduate program information, evaluation records and related data within University systems.
• Provides logistical and administrative support for graduate student recruitment and promotion activities, including open houses, information sessions, advertising of graduate course offerings, recruitment events, registration tracking, event communications and materials preparation.
• Coordinate logistical and administrative arrangements for annual graduate student orientation activities.
• Coordinate administrative and logistical arrangements for MPH final presentations, including scheduling, room bookings, communications and distribution of materials.
• Assists with the preparation and distribution of committee materials, reports, and supporting documentation for graduate-program related committees.
• Maintains committee records, action item tracking documents, and administrative files as directed by the Graduate Program Administrator.
• Provide administrative support for graduate student travel awards and other discretionary student funding programs.
• Other related duties as assigned.

• Coordinate administrative aspects of…