Office Manager - AA1

RESOLVE

Vice-President(Research & International)

Position number: 37133

Date posted:
June 10, 2026

Office Manager - AA1

New Regular Continuing Part-Time (Budget Funded)

Full-time:

No

Permanent:

Yes

Work schedule:

17.50 hours/week, Monday - Friday

Salary:

$27.52 to $38.37 per hour

Expected Start Date

July 10, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Kendra Nixon -  )

MINIMUM FORMAL EDUCATION/TRAINING:

• Post-secondary education in business administration, project management, or a related field (equivalent experience considered) is required.

EXPERIENCE:

• Minimum of 1 year of experience in office administration, project coordination, or financial management, preferably within a university or non-profit research environment is required.
• Familiarity with the University of Manitoba’s administrative systems (Concur, EPIC, etc.) is required.
• Experience supporting grant-funded research projects and compliance reporting is preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines is required.
• Solid understanding of budgeting and financial tracking is required.
• Excellent written and verbal communication skills required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with shared digital platforms (Teams, SharePoint, etc.) is required.
• Ability to work both independently and collaboratively in a small, dynamic team is required.
• Professional judgment, discretion, and respect for confidentiality is required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Financial and Administrative Management

• Maintain budgets on all research projects and track expenditures to ensure alignment with project objectives.
• Prepare reports for RESOLVE Manitoba, as requested (e.g., Annual Report, funder reports).
• Process employee payroll.
• Arrange and process all staff travel via UM Concur.
• Process staff and RA expense claims via UM Concur.

Project and Research Coordination

• Support project management across all RESOLVE Manitoba research initiatives, ensuring adherence to timelines, deliverables, and reporting requirements.
• Assist with the preparation of grant funding proposals, including budget development, supporting documents, and submission tracking.
• Track and monitor grant compliance requirements, including ethics renewals, funder conditions, reporting deadlines, and documentation.
• Coordinate communications and meetings among project teams, community partners, and funders to ensure alignment and progress on project objectives.

Human Resources and Office Operations

• Complete all forms relating to the hiring and reappointment of staff and research assistants.
• Ensure that all office documents, including policies and procedures, are up-to-date and securely stored on the university server.
• Maintain and order office supplies and other needed items through EPIC and other approved sources.

Communications and Committee Support

• Communicate with UM units (including Finance, HR, VP Research and International Office, Physical Plant, IST, etc.), provincial academic and community members, and funders.
• Organize and arrange all RESOLVE meetings (e.g., Steering Committee and project-specific) and ensure members receive required documents.
• Take minutes at Steering Committee and other project meetings, as required.
• Other duties as assigned.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2

SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact U or . Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.