Administrative Assistant

CFMWS - WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

As an Administrative Assistant, you will provide administrative support to the Senior Manager, PSP and Deputy Manager, PSP such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. You will organize meetings, advise attendees, draft and distribute agendas and minutes. The Administrative Assistant will organize the event calendar and process invoices and travel claims. You will also assist with administrative procedures, such as budget submissions and contract administration.

This is a hands‑on role, with lots of interaction with colleagues throughout the organization. If you are detailed oriented and organized, this is the opportunity for you!

• High School diploma

• In office administration and records management
• In making travel arrangements and travel claims
• In invoice and order processing
• In organizing meetings and schedules
• In drafting and distributing correspondence
• In the preparation of reports
• In maintaining web ready graphics and desktop publishing

• Client focus, organizational knowledge, communication, innovation, teamwork and leadership

• English Essential / Bilingual (English and French) an asset
• Reading:
  Functional
• Writing:
  Functional
• Oral:
  Functional

• Health Benefits:
  
  Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance
• Work Life Balance:
  
  Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days
• Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans
• Learning and Development:
  Payment of professional association memberships, online learning opportunities including a Linked In Learning subscription and second language training
• Perks:
  Discounts through CF One Member Appreciation

This is an on-site position with an assigned work location.

As soon as possible

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.

We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

Information received relating to accommodation measures will be addressed confidentially.