Administrative Assistant 3

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Anticipated

Start Date:

September 1, 2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base

Hours:

1950

Please note this position may require flexibility in worked hours to accommodate/support Team Meetings.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

• 3 – 5 years secretarial experience at the senior level required.
• Experience with email and computerized calendars.
• Experience scheduling and coordinating meetings required.
• Experience recording and preparing minutes and agendas.
• Previous healthcare experience preferred.

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized two year administrative secretarial training program required.

Not applicable

• Knowledge of health care field desirable.
• Knowledge of PHIA and FIPPA preferred.
• Computer expertise required with:
  • Word processing, i.e., Microsoft Word
  • Spreadsheet, i.e., Microsoft Excel, Outlook
  • Database application, i.e., Access
  • PowerPoint;
    Publisher, Canva
• Typing 60-70 words per minute.
• Medical terminology preferred.
• Ability to compose correspondence on behalf of Director.
• Ability to set up spreadsheets and databases.
• Ability to accurately record and transcribe minutes of meetings.
• Excellent oral and written communication skills and interpersonal skills.
• Excellent knowledge of English grammar, spelling and punctuation.
• Ability to work with minimum supervision and act independently within established guidelines.
• Ability to maintain records and reports related to the position.
• Well-developed ability to establish priorities, work in a fast-paced environment and work efficiently under pressure to meet deadlines.
• Demonstrated ability to problem-solve.
• Demonstrated organizational skills.

• May be required to work extended hours.
• May encounter aggressive and/or agitated individuals.
• Adheres to all safety and health policies, regulations and safe work practices.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.