American Biaxis Inc. (ABI) is looking Office Assistant based in Winnipeg, Manitoba to join our team and play an important role in keeping our administrative operations running smoothly.
The Office Assistant will report to the Controller and support a wide range of administrative and operational activities, including communications and event coordination, employee services, purchasing and invoicing, safety and compliance documentation, inventory management, vacation and overtime tracking, and production reporting. They will work closely with teams across the organization and play an important part in keeping information, processes, and day-to-day operations organized and running efficiently.
Key Responsibilities- Provide administrative support across Finance, Operations, Maintenance, Process Engineering, Production Control, and other business functions as required.
- Coordinate internal and external communications and events, including distributing communications from business partners and coordinating WRAP newsletter submissions on behalf of ABI.
- Coordinate employee services and scheduling, including vaccinations, hearing tests, and hearing protection/ear plug fittings.
- Support purchasing and financial administration by matching purchase orders with receiving documentation, processing PPE expense reimbursements, and preparing invoices for recycled and scrap material sales.
- Coordinate customer documentation, including forwarding invoices, shipping documentation, and other required information to customers.
- Maintain safety and compliance documentation, including material safety documentation for approved chemicals and contractor safety records.
- Support operations administration, including tracking overtime and vacation, entering vacation requests into UKG, and maintaining related records.
- Maintain office and plant supplies and inventories, including consumables and breakroom supplies, ensuring required materials are available when needed.
- Support quality and production processes by maintaining process and quality assurance documentation, tracking material orders, and closing orders upon completion.
- Maintain and report production data, including tracking and entering information for the daily production report and ensuring records are accurate and up to date.
- Grade 12 diploma or equivalent.
- 3+ years of experience using Microsoft Office applications, including Excel, Outlook, Teams, and Word.
- 3+ years of experience in a role requiring strong organizational and time-management skills, with the ability to effectively manage multiple priorities in a fast-paced environment.
- 3+ years of experience demonstrating strong verbal and written communication skills, with the ability to communicate effectively with individuals at various levels of the organization.
- 3+ years of experience handling and maintaining confidential and sensitive information with professionalism and discretion.
- 3+ years of experience working in an office or administrative setting.
- Experience working in a manufacturing environment would be an asset.
- Post secondary education in an administrative program would be an asset.
- This is a 100% on-site position based at 170 Saulteaux Crescent, Winnipeg, MB, Canada.
American Biaxis Inc. is committed to providing comprehensive benefits to support the physical, mental and financial well-being of our employees and their families.
Our Benefit Package Includes The Following- Medical & prescription coverage
- Dental plan
- Vision plan
- Life and accidental death & dismemberment insurance
- A comprehensive employee and family assistance program which includes short term counselling, wellbeing coaching, financial and legal consultations services.
Additionally, you can also enroll in additional voluntary life insurance for yourself. If you become injured or ill, you will also be able to apply for short term and long term disability benefit coverage.
As an Equal Opportunity Employer, we are committed to an equitable and inclusive recruitment process, evaluating applicants based on merit, capability, and qualifications related to the job - never on identity factors such as race, color, gender, age, sexual orientation, religion, disability, national origin, or any other protected status. To support this commitment, if you require any accommodations during the recruitment process, please let us know and we will work with you to ensure your needs are met.
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