Personal Assistant

Location: Winnipeg, Manitoba (On-Site with Regular Travel)
Employment Type: Full-Time Reports To: Senior Leadership – AIMA (Catherine Li)
Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards

Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives.

AIMA also supports and operates affiliated business ventures, including Shelly’s Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment.

The Person al Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.

This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment.

The Person al Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments.

• Acts on direct instruction from senior leadership
• Works collaboratively with the Executive Assistant and designated support personnel
• Supports family, personal, logistical, and executive coordination needs
• Handles highly sensitive and confidential information with professionalism
• Supports execution of priorities but does not make independent operational decisions

• Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities
• Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated
• Escalate scheduling conflicts, urgent matters, or changes in priorities promptly
• Provide updates regarding completed tasks, outstanding items, and issues requiring attention
• Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization

• Coordinate appointments, schedules, and personal commitments
• Assist with household organization and logistical planning
• Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements
• Assist with time-sensitive personal tasks and errands
• Support planning and preparation for travel, events, and personal commitments

• Assist with family scheduling and activity coordination
• Support transportation and logistics related to children's activities, appointments, and commitments
• Coordinate communication related to family schedules and commitments

• Complete time-sensitive errands and logistical tasks as assigned
• Coordinate deliveries, purchases, returns, supplies, and equipment
• Support vehicle-related logistics, including pickups and drop-offs
• Assist with travel arrangements, accommodations, and itineraries
• Provide support during travel periods, special events, and assigned activities as required

• Handle confidential personal, family, business, financial, governance, and operational information
• Maintain strict confidentiality and privacy at all times
• Ensure documents, records, and communications are handled securely
• Exercise professional judgment in all interactions

• Demonstrated…