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Healthcare Administration Clerical Office Administrator/ Coordinator Admin Assistant

Secretary - Ambulatory Care Procedures

Job in Winnipeg, Manitoba, Canada
Listing for: Health Sciences Centre
Seasonal/Temporary position
Listed on 2026-10-24
Job specializations:
  • Administrative/Clerical
    Healthcare Administration, Clerical, Office Administrator/ Coordinator, Admin Assistant
Job Description & How to Apply Below
Position: Secretary 3 - Ambulatory Care & Day Procedures

Position Overview

The incumbent is responsible for providing clerical support to the Manager Health Services, including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested.

Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.

Experience

  • Minimum two years previous related experience, preferably in a health care setting.

    • Education (Degree/Diploma/Certificate)

  • Complete Grade 12 education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • A combination of education and experience may be considered.

    • Certification/Licensure/Registration

    Not Applicable

    Qualifications and Skills

  • Must have excellent English communication skills, both oral and written.
  • Excellent interpersonal, organizational and decision-making skills required.
  • Typing of 50 wpm, medical terminology (pass mark 75%) required.
  • Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

    • Physical Requirements

  • Must be able to function in a high volume, high traffic environment.
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