Supervisor, Gift Processing, Records & Fulfilment- AAAESES

Donor Relations

Position number: 35086

Date posted:
October 27, 2026

Existing Project Full-Time (Budget Funded)

Full-time:
Yes

Permanent:
No

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $32.25 to $45.94 per hour ($58,695.00 to $83,610.80 per annum)

Appointment Dates January 4, 2027 to August 14, 2028

840 hours worked

For more information please contact:
Marie-Christine Beaulieu - mariechr

MINIMUM FORMAL EDUCATION/TRAINING:

• University Bachelor’s degree required.

EXPERIENCE:

• Four years of directly related administrative experience is required, preferably in a fundraising environment.
• A minimum of two years of directly related experience required, in stewardship, gift fulfilment or compliance preferably in higher education or a comparably complex organization.
• A minimum of four years of progressive experience with finance/accounting and/or contract administration preferred.
• Advanced knowledge of Microsoft Excel as well as MS Word and Outlook mail and email merges is required.
• Demonstrated “power user” experience with a relational database system for processing donations is required. Blackbaud’s Raiser’s Edge is preferred.
• Experience project managing complex projects required.
• Demonstrated background in supervising support staff in a high-volume information processing environment is required.
• Demonstrated knowledge of fundraising and gift acceptance best practices preferred.
• Demonstrated knowledge of Canada Revenue Agency guidelines for charitable donations preferred.
• Demonstrated knowledge of principles of records management and accounting, or advanced bookkeeping preferred.
• Knowledge of privacy legislation in a non-profit environment, particularly The Freedom of Information and Protection of Privacy Act (FIPPA), The Person al Health Information Act, and Canada's Anti-Spam Legislation preferred.
• Knowledge of University policies and procedures as they related to records management, accounting, and gift acceptance preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Superior oral and written communication skills, with the ability to provide advice, and develop and present complex informational materials, are required.
• Superior customer relations, conflict resolution and objection handling skills are required. Excellent interpersonal skills demonstrating a high degree of tact and diplomacy are required.
• Demonstrated ability to take initiative and move projects from conception to completion required. Excellent analytical and interpersonal communication skills are required to interact with diverse constituencies and develop collaborative working relationships needed to accomplish organizational goals.
• Must be highly organized. Accuracy is essential, extreme attention to detail critical.
• Ability to work both autonomously and as part of a team in a large, complex, dynamic and sophisticated environment is required.
• Excellent project management skills required, including organizing resources, working effectively with colleagues to achieve goals, prioritizing and advancing multiple projects simultaneously.
• Research skills, ability to use and extrapolate information from both online and internal sources required.
• Must be digitally savvy with a desire to adopt and implement new technologies.
• Strong leadership capabilities, excellent judgement and decision-making abilities, ability to interpret and evaluate policy and procedural requirements required.
• Must be able to work under the pressure of time and frequent requests from multiple sources each having their own timelines and constraints and with all levels of academic and administrative staff.
• Demonstrated ability to supervise the work of other employees is…