Executive Assistant to Chief Corporate Officer

Credit Union of Manitoba (CUCM) is the trade association and service provider for the province's 15 autonomous credit unions. CUCM's purpose is to provide strategic leadership for credit unions, and to deliver high-value solutions that help each credit union achieve its vision.

Reports to: Chief Corporate Officer Dotted-line relationship: Senior Executive Assistant & Governance Administrator

The Executive Assistant provides confidential, proactive administrative support to the Chief Corporate Officer, helping organize priorities, prepare for meetings and maintain timely follow-through. Under the direction of the Senior Executive Assistant & Governance Administrator, the role also provides defined administrative support to the CEO, including calendar management, travel arrangements, meeting preparation and expense administration. The role also provides administrative coordination for CUCM's Aviso board representation and other owned assets as needed.

The Chief Corporate Officer is the role's primary executive client and direct manager. The Executive Assistant has a dotted-line relationship to the Senior Executive Assistant & Governance Administrator for day-to-day coordination of shared executive administration and backup coverage. The Executive Assistant serves as the designated backup to the Senior Executive Assistant & Governance Administrator during absences and as required, maintaining clear hand-offs and appropriate confidentiality.

• Manage the CCO's calendar, assess scheduling requests against agreed priorities, protect preparation time and resolve routine conflicts.
• Coordinate internal and external meetings, including invitations, agendas, materials, rooms, virtual meeting links and logistical arrangements.
• Prepare and organize correspondence, briefing materials, reports and presentations; format and proofread documents and coordinate required inputs and approvals.
• Maintain a bring-forward and action-tracking system, follow up with contributors and highlight approaching deadlines and outstanding decisions.
• Coordinate travel, accommodation, itineraries and registrations; prepare and reconcile expense claims and corporate card documentation for approval.
• Organise confidential electronic files, contact information and meeting records within approved information-management practices.
• Support CCO-led initiatives through administrative coordination, scheduling, document preparation and progress tracking, without assuming substantive project or policy ownership.
• Coordinate correspondence and follow up on the CCO's direction. Any ongoing CCO inbox delegation will be separately agreed and is not assumed in this description.

• Provide the following CEO administrative support under the direction of the Senior Executive Assistant & Governance Administrator, who coordinates assignments and priorities for this work.

• Manage the CEO's calendar, arrange meetings, coordinate changes and resolve scheduling conflicts in accordance with the CEO's priorities.
• Coordinate CEO travel, accommodation, itineraries, registrations and related meeting logistics.
• Ensure the CEO receives the appropriate materials and practical information before meetings and engagements; obtain content from responsible staff.
• Prepare and reconcile CEO expense claims and corporate card documentation; route items through the required approval process and track completion.
• Act on scheduling and administrative requests referred by the Senior Executive Assistant & Governance Administrator and confirm completion or outstanding requirements.
• Coordinate designated CEO-specific memberships, registrations and external Board appointment logistics as assigned.

• Provide administrative support for CUCM's Aviso board representation, including coordinating meeting schedules, materials, correspondence, travel arrangements and follow-up with designated representatives and external contacts.
• Provide similar administrative support for other owned assets as needed, maintaining organized records and tracking relevant deadlines and outstanding requests.
• Coordinate assignments and priorities with the CCO and, where CEO support is involved, the Senior Executive Assistant & Governance Administrator. Support is administrative;…