Governance Specialist

About Credit Union Central of Manitoba   Credit Union of Manitoba (CUCM) is the trade association and service provider for the province's 15 autonomous credit unions. CUCM's purpose is to provide strategic leadership for credit unions, and to deliver high-value solutions that help each credit union achieve its vision.
Position Summary   The Governance Specialist is a hands-on governance role responsible for supporting the effective functioning of the Board of Directors and its committees. This role serves as the primary resource for all board-facing activities, ensuring that governance processes are well administered, corporate records are maintained with rigour, and the Board has the coordination and documentation support it needs to fulfill its responsibilities effectively.
This role requires both depth of governance knowledge and the organizational discipline to manage a high volume of complex, time-sensitive, and confidential responsibilities without dedicated administrative support. The successful candidate will bring a strong understanding of board governance practices, excellent written communication skills, and the judgment to operate with discretion in a provincially regulated trade association.

Key Responsibilities   Board and Committee Administration     Lead the planning, coordination, and administration of all Board and committee meetings, including annual meeting schedules, forward agendas, work plans, business arising reports, and meeting room coordination
Prepare and distribute Board and committee packages in a timely and accurate manner, including agendas, minutes, presentations, briefing notes, and supporting materials
Attend all Board and committee meetings to record proceedings and produce accurate, high-quality minutes for timely distribution
Monitor and track implementation of Board-approved decisions, follow up with management on action items, and report on progress and outstanding matters
Manage the Board portal and ensure all governance materials, policies, and committee documents are current, organized, and accessible to directors
Act as a resource to the Board Chair and committee chairs on procedural matters and meeting preparation
Director Lifecycle and Governance Processes     Coordinate director onboarding, orientation, and offboarding processes, including preparation and maintenance of onboarding materials for incoming directors
Oversee director nominations processes, including updating nomination materials, coordinating calls for nominations, and supporting nominating committee processes in accordance with Board-approved policy
Administer and coordinate Board and governance assessment processes, including board meeting evaluations, annual Board and committee self‑assessments, director peer assessments, and management feedback surveys
Coordinate the annual CEO assessment process in accordance with Board policy
Track and report on director training budgets and coordinate attendance at external conferences and education programs
Maintain processes to evaluate organizational representatives to outside bodies in accordance with Board policy
Annual General Meeting and Governance Events     Lead the planning and coordination of the annual general meeting, including notice packages, AGM booklets, meeting briefing materials, and production of accurate minutes
Provide support to peer segment meetings and other governance‑related events as required
Coordinate logistics for board events and director travel arrangements as needed
Corporate Records and Statutory Compliance     Lead the preparation and filing of required corporate returns and provincial reporting obligations, ensuring accuracy and timeliness in accordance with legislative requirements
Maintain official corporate…