Senior Contract Administrator

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

We are looking for an experienced individual to fulfill the role of Contract Administrator, with a focus on Healthcare projects, for our Winnipeg Practice. As a Contract Administrator, you will work as part of an integrated and multidisciplinary team designing and delivering a wide range of complex healthcare projects across Manitoba and beyond. Working closely with the project Principal and in collaboration with the Project Architect, Interior Designer, and Engineering leads, you will be responsible for leading the Administration of Construction Contracts as part of our services on behalf of our clients, as well as conducting constructability reviews, Contract Document Reviews, and assist with Design Detail Development.

• Reading and assisting with implementing Construction Contracts on behalf of our clients
• Interpreting contracts and ensuring compliance with contract terms
• Ensuring GC, CM, or DM provides a construction schedule and schedule of values at the start of construction and reviewing the schedule at each construction meeting to monitor and verify construction progress
• Reviewing GC, CM, or DM’s performance in maintaining the standards or quality of construction in compliance with the contract terms
• Providing guidance to the contractor by interpreting the contract documents, answering questions verbally and, when required, coordinating and leading the design team’s response, issuing necessary documentation, including supplemental instructions, proposed change notices, change directives, or change orders in order to allow the progress of work on site
• Leading the review of the contractor’s Payment Applications and issuance of Progress Payment Certifications, determining the percentage of the work completed
• Processing, coordinating, and leading the design team’s assessment of off‑site inventory claims
• Processing, coordinating, and leading the design team’s review of Shop Drawings
• Processing, coordinating, and leading the design team’s review of samples, mockups, and other submissions
• Evaluating, coordinating, and leading the design team’s responses to GC, CM, or DM trades substitutions
• Conducting Site Reviews in compliance with provincial/territorial safety regulations and Stantec’s Safety Program, as well as any reasonable additional requirements of the contractor, e.g., personal protective equipment (PPE) and documenting construction progress and quality
• Promote good communications with the contractor and building officials
• Negotiating acceptable GC, CM, or DM trade solutions to contract changes and claims
• Reviewing, coordinating, and obtaining Sealing Professionals’ Letters of Substantial Performance, Interim Occupancy, and Final Occupancy
• Processing contract close‑outs including coordinating and leading the design team’s review of O & M manuals, as‑built drawings, deficiency walkthroughs, deficiency lists, and 1‑year warranty follow‑up.
• Keeping clients well informed of the progress of the work, including issuing Site Observation Reports to the client and all appropriate parties
• Assisting with coordinating building systems
• Assisting with ensuring GC, CM, or DM implement the sustainable design requirements identified in the Contract
• Working with the GC, CM, or DM, Design Team, and Client to realize the design intent/vision

• 15+ years managing and delivering construction contracts in Manitoba on project types of similar scale and complexity to the work our practice delivers
• Excellent verbal, written, and graphic communication skills
• Humble, driven to achieve Design Excellence Delivered Brilliantly, and collaborative with a High EQ
• Ability to engage and…